CMM 2019-02-10
Minutes of Meeting for Worship for Conduct of Business
Concord (NH) Monthly Meeting of
the Religious Society of Friends
Second Month 10, 2019
Eleven Friends gathered and settled into a brief silence before considering monthly business.
02.1 Budget progress in this fiscal year was presented and commented on. The report of this and the balance sheet are attached to these minutes. There was a correction made to the way one expense decision made last month (on the support of the Kakamega Care Centre) was presented; that correction will be reflected when the report is finalized and posted.
02.2 Property committee had no report.
02.3 PSECC reported that it is active in trying to educate the wider community regarding relations with the Islamic community in NH. They are requesting a budget increase for an honorarium to a speaker. It was approved that the additional $250 they are requesting would come from our social justice fund. It was approved that any donations received at the event would be returned to the social justice fund. An additional report on their activities from the committee is appended to the minutes.
02.4 YRE committee is in the process of planning another community outreach focused on sustainable craft projects. They are also planning to make a more permanent display about the Meeting’s support of our Kenyan student at the Kakamega Care Center.
02.5 Outreach committee had no report.
02.6 Ministry and Counsel gave its report; some scheduling issues for use of the Meetinghouse were noted. Those will be worked out with our scheduling process which is handled through the Property committee. When this is finalized the report will be appended.
02.7 Data Protection and Privacy: The history of our policy on data privacy and protection was presented by our ‘web clerk’. Our current policy was read out and a suggested replacement policy based on one from Britain Yearly Meeting that was drafted by him was presented. Some concerns were shared by Friends present. Sara and Jonah are appointed to work with the web clerk on the details of how we provide this data protection. Friends are requested to look at the draft policy, preparing to discuss it at our next Meeting for Worship for Attention to Business in March.
[Post-Meeting background note: See our current policy at https://www.concordfriendsmeeting.org/ContactInformationForm, which is based on CMM Minute 2009-05-10#5.4 and CMM Minute 2009-06-14#06.8. Draft versions of a possible data privacy policy (based on Britain Yearly Meeting’s sample policy) and data consent form (based on Britain YM’s sample consent form) are available for perusal and consideration. Also, please see “Best practices for engaging on digital media” in Risk Reporter published by Church Mutual Insurance Company, our insurer.]
We closed with brief silence, purposing to Meet again for Business on 2nd First Day of Third Month.
| Submitted by, | Accepted as the Approved Record, | |
| /s/ Jennifer J. Smith, Recording Clerk | /s/ Richard Kleinschmidt, Presiding Co-Clerk |
| Concord Monthly Meeting Income & Expenses | 2018-06-01 - 2019-01-31 | FY 2019 Budget | Amount Remaining | % Budget |
|---|---|---|---|---|
| Income | ||||
| Contributions | $15,958 | $25,271 | $9,313 | 63% |
| Interest Income | $21 | $680 | $659 | 3% |
| Rental Income | $1,045 | $1,380 | $385 | 76% |
| Solar Roof Lease | $240 | |||
| Total Income | $15,378 | $27,331 | $12,193 | 56% |
| Expenses | ||||
| Program | ||||
| Budget Committee | $21 | $30 | $9 | 71% |
| Hospitality | $78 | $180 | $102 | 43% |
| Library | $0 | $50 | $50 | 0% |
| Ministry & Counsel | $157 | $175 | $18 | 105% |
| Outreach | ||||
| Website Expenses | $0 | $280 | ($280) | 0% |
| Outreach - Other | $274 | $260 | –$14 | 105% |
| Total Outreach | $274 | $540 | $266 | 51% |
| Peace, Social & Earthcare Concerns | $250 | $300 | $50 | 63% |
| Youth & Religious Education | $97 | $300 | $203 | 32% |
| Total Program | $877 | $1,575 | $698 | 56% |
| Property | ||||
| Building Maintenance | $0 | $600 | $600 | 0% |
| Debt Service | $2,855 | $3,806 | $951 | 75% |
| Donation in Lieu of Taxes | $0 | $500 | $500 | 0% |
| Electricity | $667 | $1,000 | $333 | 67% |
| Grounds | $0 | $100 | $100 | 0% |
| Insurance | $1,162 | $1,800 | $638 | 65% |
| Replacement Reserve Expense | $3,840 | $5,760 | $1,920 | 67% |
| Snow Removal | $850 | $1,900 | $1,050 | 45% |
| Supplies - Bldg. & Maintenance | $100 | $190 | $90 | 53% |
| Wood Pellets | $1,178 | $1,600 | $422 | 74% |
| Total Property | $10,652 | $17,256 | $6,604 | 62% |
| Support | ||||
| AFSC | $992 | $1,490 | $498 | 67% |
| Dover Quarterly Meeting | $0 | $10 | $10 | 0% |
| FCNL | $0 | $140 | $140 | 0% |
| Friends Camp | $0 | $280 | $280 | 0% |
| FWCC | $0 | $60 | $60 | 0% |
| Interfaith Council | $50 | $50 | $0 | 100% |
| NEYM - Equalization Fund | $0 | $275 | $275 | 0% |
| NEYM - General Fund | $3,752 | $5,800 | $2,048 | 65% |
| NHCADP | $100 | $100 | $0 | 100% |
| NH Council of Churches | $0 | $75 | $75 | 0% |
| Woolman Hill | $0 | $220 | $220 | 0% |
| Total Support | $4,894 | $8,500 | $3,606 | 58% |
| Total Expense | $16,423 | $27,331 | $10,908 | 60% |
| Net Income | $841 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
| Concord Monthly Meeting Balance Sheet | 1st Month 31, 2019 | ||
|---|---|---|---|
| ASSETS | |||
| Current Assets | |||
| Checking/Savings | |||
| Checking 123410166 | $9,801 | ||
| Money Market 101049498 | $6,586 | ||
| Total Checking/Savings | $16,387 | ||
| Other Current Assets | |||
| Prepaid Electricity | $9,333 | ||
| Prepaid Expense - Other | $64 | ||
| Prepaid Insurance | $1,731 | ||
| Total Other Current Assets | $11,128 | ||
| Total Current Assets | $27,515 | ||
| Fixed Assets | |||
| Building | $466,455 | ||
| Land (including new lot) | $144,400 | ||
| Total Fixed Assets | $610,855 | ||
| Total Other Assets - NH Community Loan Fund | $20,836 | ||
| TOTAL ASSETS | $659,206 | ||
| LIABILITIES & EQUITY | |||
| Liabilities | |||
| Current Liabilities | |||
| Building & Grounds Fund | $1,976 | ||
| Friendly Assistance Fund | $1,000 | ||
| Operating Reserve | $3,000 | ||
| Solar Grant Funds | $1,209 | ||
| Special Projects | |||
| Christine / Kakamega Care Centre | $301 | ||
| Social Justice Fund | $1,110 | ||
| Total Special Projects | $1,411 | ||
| Total Current Liabilities | $8.596 | ||
| Long-term Liabilities | |||
| Mortgage Loan 1 | $21,693 | ||
| Replacement Reserve | $34,749 | ||
| Total Long-term Liabilities | $56,442 | ||
| Total Liabilities | $65,037 | ||
| Equity | |||
| General Fund Balance | $549,811 | ||
| Unrestricted Net Assets | $43,517 | ||
| Net Income | $841 | ||
| Total Equity | $594,169 | ||
| TOTAL LIABILITIES & EQUITY | $659,206 |
NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Do we have the resources to support our obligations? YES
Variable Assets Less Current Liabilities and Replacement Reserve = $3,806
| + Total Current Assets | $27,515 | |
| + Total NHCLF Loans | $20,836 | |
| Total Available Assets | $48,351 | |
| - Total Current Liabilities | ($8,596) | |
| - Replacement Reserve | ($34,749) | |
| - YTD Net Income | ($841) | |
| ($44,546) | ||
| = Net Unrestricted Funds: | $3,806 |
PSECC Report, Feb 10th, 2019
The PSECC will present an event “Ask a Muslim Anything”, with Robert Azzi, on Thursday, April 4th, at 7:00 p.m. Kathy U is heading this. Light refreshments will be served. The meeting is asked to help to fund this event, as there are inadequate funds in the PSECC account. More planning will be needed for advertising the event. Next PSECC meeting will be February 18th, at Havenwood.
Other ideas discussed as potential focus
- Palestine
- Global Warming (Heidi Babb is working on the Carbon Calculator project)
- Economic Inequality
- Racial Injustice in the corrections system
