CMM 2021-10-10
Minutes of Meeting for Worship with Attention to Business
Concord (NH) Monthly Meeting of
the Religious Society of Friends
Tenth Month 10th, 2021
Fourteen Friends gathered both in person and by Zoom connection and entered into quiet worship. We accepted the minutes of Ninth Month as posted on the website.
We opened with a brief period of Worship.
10.01 Treasurer’s Report: Our Treasurer reported on our finances to date. We are ⅓ of the way through the year and we have received 42% of our anticipated yearly income. Property committee has exceeded their projected budget slightly due to tree and ant removal expenses. Our financial status is very healthy. Committee clerks are reminded that they have budgets that may be spent; any outstanding requests for reimbursement should be submitted soon. We hear that the finance committee has not yet met this fiscal year; we hope that way will open for this committee to regroup and proceed with their work. Complete reports are attached.
| Total Income: | $11,656 | |
|---|---|---|
| Total Expenses: | $6,712 | |
| Net Income: | $4,944 |
10.02 Hybrid Meeting for Business Feedback: Our clerks ask for wisdom in how best to conduct Monthly Meeting in our new hybrid environment. The challenge is that it’s hard for a clerk on Zoom to see who in the meetinghouse wishes to speak. We understand that there are Friends who are unable to meet in person, and we need to find a way to balance the needs of those in the meetinghouse and those at home. We are reminded that we have made huge strides in our use of technology, and a few glitches here are there are to be expected. There is a group in NEYM collecting best practices for blended meetings. We might find some good ideas there. Mark has registered for a NEYM clerking workshop and hopes to find guidance there. We heard a few suggestions, including not clerking on Zoom, having a person in the meetinghouse let a remote clerk know who is wishing to speak, and asking in-person Friends to stand to be recognized.
10.03 The Technology Committee recommends that we keep a television in the meeting room and that it be mounted on the wall to make it easier to hide the wires. Something could be placed in front of the TV to hide it from view when not in use, which would also provide an additional acoustic benefit. We currently have a 65” TV on loan and we heard from several Friends that we would not want a smaller unit than that. The wall where it would be mounted is a framed wall and would work well for this purpose.
10.04 Asylum Seekers Support Fund: Our bookkeeper asks for guidance regarding oversight of the Asylum Seekers Support Fund (ASSF). This is the only fund we have in our budget that has no committee with a concern for it and the Finance Committee does not feel that oversight of this fund should rest with them. To date, we have a balance of $1,210 and we anticipate getting several requests for disbursements in the near future which would probably exceed the current balance.
We feel the need to establish a committee to take on the care of this fund, which would entail active fundraising as well as discerning a procedure for distributing the funds. Including committee members from outside our meeting could be a great benefit. Sara will look into gathering members for this committee from our meeting and from various groups concerned with the immigrant asylum issue.
10.05 Property Committee reports that they are working on the noise abatement issue and are seriously considering two options. They will have a full report next month.
10.06 Ministry and Counsel tells us that Jackie Stillwell may be available to provide a Right Sharing program for us in November. Their full committee report is attached.
After a brief time of quiet worship, Meeting adjourned, purposing to meet again on the Second Sunday of the Eleventh month.
| Submitted by, | Accepted as the Approved Record, | |
| /s/ Heidi Babb, Recording Clerk | /s/ Richard Kleinschmidt, Presiding Co-Clerk |
| Concord Monthly Meeting Budget vs. Actual | 2021-06-01 – 2021-09-30 | Budget – FY 2021-22 | Budget $ Remaining | % of Budget |
|---|---|---|---|---|
| Income | ||||
| Contributions | $11,376 | $25,672 | $14,296 | 44% |
| Interest Income | – | $810 | $810 | 0% |
| Prior Year Funds | – | $723 | $723 | 0% |
| Rental Income | $280 | $300 | $20 | 93% |
| Solar Roof Lease | – | $240 | $240 | 0% |
| Total Income | $11,656 | $27,745 | $16,089 | 42% |
| Expenses | ||||
| Program | ||||
| Finance Committee | – | $30 | $30 | 0% |
| Hospitality | $12 | $100 | $88 | 12% |
| Library | – | $140 | $140 | 0% |
| Ministry & Counsel | – | $400 | $400 | 0% |
| Outreach Committee | – | $475 | $475 | 0% |
| Peace, Social & Earthcare Concerns | – | $150 | $150 | 0% |
| Right Relations | – | $500 | $500 | 0% |
| Website Expense | – | $300 | $300 | 0% |
| Youth & Religious Education | – | $300 | $300 | 0% |
| Total Program | $12 | $2,395 | $2,383 | 0% |
| Property | ||||
| Data Usage | $420 | $1,000 | $580 | 42% |
| Debt Service | $952 | $3,805 | $2,853 | 25% |
| Donation in Lieu of Taxes | – | $500 | $500 | 0% |
| Electricity | $333 | $1,000 | $667 | 33% |
| Grounds | – | $100 | $100 | 0% |
| Insurance | $761 | $2,200 | $1,439 | 35% |
| Maintenance | $800 | $500 | ($300) | 160% |
| Replacement Reserve Expense | $1,270 | $3,810 | $2,540 | 33% |
| Snow Removal | – | $1,700 | $1,700 | 0% |
| Supplies - Bldg. & Maintenance | $38 | $300 | $262 | 13% |
| Wood Pellets | – | $1,300 | $1,300 | 0% |
| Total Property | $4,573 | $16,215 | $11,642 | 28% |
| Support | ||||
| AFSC | $400 | $1,600 | $1,200 | 25% |
| Dover Quarterly Meeting | – | $10 | $10 | 0% |
| FCNL | – | $153 | $153 | 0% |
| Friends Camp | – | $306 | $306 | 0% |
| FWCC | – | $66 | $66 | 0% |
| Interfaith Council | – | $50 | $50 | 0% |
| NEYM - Equalization Fund | – | $306 | $306 | 0% |
| NEYM - General Fund | $1,727 | $6,334 | $4,607 | 27% |
| NH Council of Churches | – | $75 | $75 | 0% |
| Woolman Hill | – | $235 | $235 | 0% |
| Miscellaneous Expenses | – | – | – | – |
| Total Support | $2,127 | $9,135 | $7,007 | 23% |
| Total Expense | $6,712 | $27,745 | $21,032 | 23% |
| Net Income | $4,944 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
| Concord Monthly Meeting Balance Sheet | 9th Month 30, 2021 | ||
|---|---|---|---|
| ASSETS | |||
| Current Assets | |||
| Checking/Savings | |||
| Checking 123410166 | $21,716 | ||
| Money Market 101049498 | $6,604 | ||
| Total Checking/Savings | $29,320 | ||
| Accounts Receivable | |||
| Accounts Receivable | $0 | ||
| Total Accounts Receivable | $0 | ||
| Other Current Assets | |||
| Prepaid Electricity | $6,667 | ||
| Prepaid Insurance | $570 | ||
| Total Other Current Assets | $7,237 | ||
| Total Current Assets | $36,558 | ||
| Fixed Assets | |||
| Building | $466,455 | ||
| Land (including new lot) | $144,400 | ||
| Total Fixed Assets | $610,855 | ||
| Total Other Assets - NH Community Loan Fund | $23,123 | ||
| TOTAL ASSETS | $670,536 | ||
| LIABILITIES & EQUITY | |||
| Liabilities | |||
| Current Liabilities | |||
| Accounts Payable | |||
| Accounts Payable | $0 | ||
| Total Accounts Payable | $0 | ||
| Other Current Liabilities | |||
| Building & Grounds Fund | $485 | ||
| Friendly Assistance Fund | $1,000 | ||
| Operating Reserve | $2,000 | ||
| Solar Grant Funds | $1,209 | ||
| Special Projects | |||
| Asylum Seekers Support Fund | $1,210 | ||
| Blended Meeting Technology | $756 | ||
| Christine / Kakamega Care Centre | $915 | ||
| Mindful Mortality | $200 | ||
| Social Justice Fund | $603 | ||
| Woolman Hill | $500 | ||
| Total Special Projects | $4,185 | ||
| Total Other Current Liabilities | $0 | ||
| Total Current Liabilities | $8,879 | ||
| Long-term Liabilities | |||
| Mortgage Loan 1 | $12,942 | ||
| Replacement Reserve | $46,549 | ||
| Total Long-term Liabilities | $59,491 | ||
| Total Liabilities | $68,370 | ||
| Total Equity | $602,166 | ||
| TOTAL LIABILITIES & EQUITY | $670,536 |
NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Do we have the resources to support our obligations? No
Variable Assets Less Current Liabilities and Replacement Reserve = ($691)
| + Total Current Assets | $36,558 | |
| + Total NHCLF Loans | $23,123 | |
| Total Available Assets | $59,681 | |
| - Total Current Liabilities | ($8,879) | |
| - Replacement Reserve | ($46,549) | |
| - YTD Net Income | ($4,944) | |
| ($60,372) | ||
|
= Net Unrestricted Funds: (if projected budget is achieved) |
($691) |
Report and Announcements from Ministry & Counsel
M&C Report to Meeting for Business October 2021
Small Groups: A while ago, we started several zoom groups for things like fellowship and care, and book discussions. As people join in for what feels like a new year in September, it feels like a good time to add new people, start new books, think about other types of groups. We would like to know your ideas and desires for joining groups or forming new ones. Our current fellowship and care groups like to meet weekly and have a consistent membership so they can have ongoing discussions. This is similar to how the book discussions operate. BTW, there is much interest in reading The Gatherings. Keep that in mind as you fill out the attached survey. We are looking for other ideas, some of which could be more casual, maybe a zoom potluck dinner to just chat? The attached survey is a Word document you can download and add your comments to and then return to MinistryandCounsel [at] ConcordFriendsMeeting [dot] org (subject: Small-group%20Survey)
October Fourth Sunday Program. October 24, at 12:30 We would like to present a program on our ongoing work to attain Right Relationship with our Native neighbors. BRING A BAG LUNCH if attending in person.
