CMM 2021-06-13
Minutes of Meeting for Worship with Attention to Business
Concord (NH) Monthly Meeting of
the Religious Society of Friends
Sixth Month 13th, 2021
Twelve Friends gathered both by Zoom connection and in person, and entered into quiet worship. We accepted the minutes of Fifth Month as posted on the website.
06.1 Treasurer’s Report: We heard an update on our finances from our treasurer as we begin our new fiscal year, FY2022. Although income was slightly lower than projected, we covered our expenses and made a number of contributions including a $5,000 donation to Woolman Hill’s capital campaign. Full reports are attached.
| Total Income: | $29,662 | |
|---|---|---|
| Total Expenses: | $28,297 | |
| Net Income: | $1,365 | (which will be rolled over into the operating income for FY2022) |
06.2 Ministry and Counsel: The clerk of Ministry & Counsel highlighted our appreciation to Elaine for organizing our wonderful camping trip at Bear Brook State Park. We’ll continue to have gatherings throughout the summer, including our party at the end of the month, another possible gathering in August, and our annual paddling trip down the Merrimack.
We are looking forward to reinstating our fellowship hour after meeting as soon as the Pandemic Response Team feels it’s safe. We can explore forming local “pods” to attend Yearly Meeting events as small groups, either at the meetinghouse or at peoples’ homes.
More greeters are needed, now that we have greeters both on Zoom and in the Meetinghouse. Friends are encouraged to consider offering Fourth Sunday programming. A full report is attached.
06.3 Youth Religious Education: We heard a report from Youth Religious Education about our upcoming spring party on Fourth Sunday. We would like to have an accurate headcount, so please email Wendy if you plan to attend. We will share an outdoor potluck, fellowship, and hunting for our spring baskets. We are reminded that children are unvaccinated, making social distancing critical. Bring your own chair and eating utensils.
06.4 Pandemic Response Team: We received guidance from the Pandemic Response Team; people who have been traveling should avoid attending indoor events at the meetinghouse (including the upcoming party) for 10 days after returning. Masks don't need to be worn at outdoor events, but we should continue to wear them at indoor events.
06.5 NEYM Apology to Native Americans: The New England Yearly Meeting Apology to Native Americans will be brought for approval at annual sessions in August. Questions or feedback about this should be emailed to the CFM Right Relationship ad hoc Working Group (RightRelationship [at] ConcordFriendsMeeting [dot] org). The convener of the working group suggests that we bring this to our next meeting, however we are aware that there isn’t much time before sessions. We are reminded that this is a long-term process about building ongoing right relationship with the Native American community and isn’t done as soon as the apology is approved.
After a brief time of quiet worship, Meeting adjourned, purposing to meet again on the Second Sunday of the Seventh month.
| Submitted by, | Accepted as the Approved Record, | |
| /s/ Heidi Babb, Recording Clerk | /s/ Richard Kleinschmidt, Presiding Co-Clerk |
| Concord Monthly Meeting Budget vs. Actual | 2020-06-01 – 2021-05-31 | Budget – FY 2020-21 | $ Over Budget | % of Budget | FY 2021-22 |
|---|---|---|---|---|---|
| Income | |||||
| Contributions | $23,605 | $25,415 | ($1,810) | 92.88% | $25,415 |
| Interest Income | $817 | $810 | $7 | 100.9% | $810 |
| Prior Year Funds | $5,000 | $918 | |||
| Rental Income | – | $500 | ($500) | 0.0% | $300 |
| Solar Roof Lease | $240 | $240 | – | 100.0% | $240 |
| Total Income | $29,662 | $26,965 | $2,697 | 110.0% | $27,745 |
| Expenses | |||||
| Program | |||||
| Ad Hoc Right Relat. | $500 | ||||
| Finance Committee | $29 | $30 | ($1) | 96.67% | $30 |
| Hospitality | – | $180 | ($180) | – | $100 |
| Library | $83 | $140 | ($57) | 59.44% | $140 |
| Ministry & Counsel | $113 | $400 | ($287) | 28.25% | $400 |
| Outreach | |||||
| Outreach - Other | $20 | $475 | ($455) | 4.21% | $475 |
| Website Expenses | $114 | $300 | ($186) | 37.95% | $300 |
| Total Outreach | $134 | $775 | ($641) | 17.29% | $775 |
| Peace, Social & Earthcare Concerns | – | $300 | ($300) | – | $150 |
| Youth & Religious Education | $9 | $300 | ($291) | 2.92% | $300 |
| Total Program | $368 | $2,125 | ($1,757) | 17.3% | $2,395 |
| Property | |||||
| Building Maintenance | $494 | $500 | ($6) | 98.79% | $500 |
| Data Usage | $320 | $320 | $1,000 | ||
| Debt Service | $3,806 | $3,805 | $1 | 100.04% | $3,805 |
| Donation in Lieu of Taxes | $500 | $500 | – | 100.00% | $500 |
| Electricity | $1,000 | $1,000 | – | 100.00% | $1000 |
| Grounds | $82 | $100 | ($18) | 81.55% | $100 |
| Insurance | $2,154 | $2,155 | ($1) | 99.94% | $2,200 |
| Replacement Reserve | $3,810 | $3,810 | – | 100.00% | $3,810 |
| Snow Removal | $875 | $2,000 | ($1,125) | 43.75% | $1,700 |
| Supplies - Bldg. & Maintenance | $79 | $300 | ($221) | 26.38% | $300 |
| Wood Pellets | $820 | $1,680 | ($860) | 48.81% | $1,300 |
| Total Property | $13,939 | $15,850 | ($1,911) | 87.95% | $16,215 |
| Support | |||||
| AFSC | $1,600 | $1,600 | – | 100.0% | $1,600 |
| Asylum Seekers Support | – | – | – | – | – |
| Dover Quarterly Meeting | $10 | $10 | – | 100.0% | $10 |
| FCNL | $150 | $150 | – | 100.0% | $153 |
| Friends Camp | $300 | $300 | – | 100.0% | $306 |
| FWCC | $65 | $65 | – | 100.0% | $66 |
| Interfaith Council | $50 | $50 | – | 100.0% | $50 |
| NEYM - Equalization Fund | $300 | $300 | – | 100.0% | $306 |
| NEYM - General Fund | $6,210 | $6,210 | – | 100.0% | $6,334 |
| NH Council of Churches | $75 | $75 | – | 100.0% | $75 |
| Woolman Hill | $5,230 | $230 | $5,000 | 2,273.9% | $235 |
| Miscellaneous Expenses | – | – | – | – | – |
| Total Support | $13,990 | $8,990 | $5,000 | 155.6% | $9,135 |
| Total Expense | $28,297 | $26,965 | $1,332 | 104.9% | $27,745 |
| Net Income | $1,365 | – | $1,365 | 100.0% | $0 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
| Concord Monthly Meeting Balance Sheet | 5th Month 31, 2021 | ||
|---|---|---|---|
| ASSETS | |||
| Current Assets | |||
| Checking/Savings | |||
| Checking 123410166 | $15,158 | ||
| Money Market 101049498 | $6,604 | ||
| Total Checking/Savings | $21,762 | ||
| Accounts Receivable | |||
| Accounts Receivable | $0 | ||
| Total Accounts Receivable | $0 | ||
| Other Current Assets | |||
| Prepaid Electricity | $7,000 | ||
| Prepaid Insurance | $1,331 | ||
| Total Other Current Assets | $8,331 | ||
| Total Current Assets | $30,093 | ||
| Fixed Assets | |||
| Building | $466,455 | ||
| Land (including new lot) | $144,400 | ||
| Total Fixed Assets | $610,855 | ||
| Total Other Assets - NH Community Loan Fund | $23,123 | ||
| TOTAL ASSETS | $664,071 | ||
| LIABILITIES & EQUITY | |||
| Liabilities | |||
| Current Liabilities | |||
| Accounts Payable | |||
| Accounts Payable | $0 | ||
| Total Accounts Payable | $0 | ||
| Other Current Liabilities | |||
| Building & Grounds Fund | $485 | ||
| Friendly Assistance Fund | $1,000 | ||
| Operating Reserve | $2,000 | ||
| Solar Grant Funds | $1,209 | ||
| Special Projects | |||
| Asylum Seekers Support Fund | $1,060 | ||
| Blended Meeting Technology | $1,355 | ||
| Christine / Kakamega Care Centre | $915 | ||
| Social Justice Fund | $603 | ||
| Total Special Projects | $3,934 | ||
| Total Other Current Liabilities | $0 | ||
| Total Current Liabilities | $8,628 | ||
| Long-term Liabilities | |||
| Mortgage Loan 1 | $16,005 | ||
| Replacement Reserve | $45,279 | ||
| Total Long-term Liabilities | $61,284 | ||
| Total Liabilities | $69,912 | ||
| Total Equity | $594,159 | ||
| TOTAL LIABILITIES & EQUITY | $664,071 |
NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Do we have the resources to support our obligations? Yes
Variable Assets Less Current Liabilities and Replacement Reserve = $944
| + Total Current Assets | $30,093 | |
| + Total NHCLF Loans | $23,123 | |
| Total Available Assets | $53,216 | |
| - Total Current Liabilities | ($8,628) | |
| - Replacement Reserve | ($45,279) | |
| - YTD Net Income | ($1,365) | |
| ($52,272) | ||
|
= Net Unrestricted Funds: (if projected budget is achieved) |
$944 |
Report and Announcements from Ministry & Counsel
June 13, 2021
- Camping Trip: A Big Thank You to Elaine for organizing a camping trip that at least ten of us participated in at Bear Brook State Park. It was a great chance for fellowship and getting to know each other better after a year of no in-person fellowship.
We are continuing our focus on spending time together for the summer. Plans include:
- Picnic gathering on June 27 after meeting.
- Possible after meeting get together at the end of July/beginning of August
- The usual paddle down the Merrimack at the end of August. More details will follow.
In addition we are hoping to return to a fellowship time after Meeting for Worship, holding it out-of-doors, weather permitting, and when the Pandemic Response Team discerns that it would be safe.
- Annual Sessions for NEYM will be on-line again, but we have the option of organizing a local pod of viewers. Let Sara know if you are interested and what sessions would be good to have a group for. She would also like to offer a time for people to preview some of the business that is coming up or answer questions on the whole experience. Let her know if you are interested.
- Meeting Room Acoustics: We are looking into options to make listening experience in the Meeting Room more comfortable and working with Property Committee on this.
- Greeters: Because we are now hybrid, we are looking for more people interested in greeting at the meetinghouse.
- Fourth Sunday Programs: As we start into a new [fiscal] year, we would like to remind all committees that Fourth Sunday programs are available to all committees who would like to do a program. Let us know what you are interested in doing and we will figure out a date. In the past we have had many challenging topics as well as delving into spiritual practices.
In the Light,
Sara Smith, Clerk of Ministry and Counsel
