CMM 2020-09-13
Minutes of Meeting for Worship with Attention to Business
Concord (NH) Monthly Meeting of
the Religious Society of Friends
Ninth Month 13th, 2020
Fifteen Friends gathered by Zoom connection and entered into quiet worship. We accepted the minutes of Eighth Month and Seventh Month as posted on the website.
09.1 Hybrid/Blended Meeting: Rich reported that we have been meeting both in-person and online for the past few weeks. Friends noted that today’s camera/screen placement and having the mic live worked fairly well. The ad hoc Hybrid/Blended Meeting committee will continue to fine-tune the video and audio components.
09.2 Property Committee: Jennifer reported on the maintenance issues and plans for the meeting house. Highlights include an update on carpenter ants, upcoming work opportunities, and safety protocols during the pandemic. We talked briefly about signage and checklists for the meetinghouse.
09.3 Finance Committee: Chris reported on our finances. Our net income so far is a little above our expectations. Summary as of August 30th:
- Total Income $8,105,
- Total Expenses $4,354,
- Net Income $3,751
After a brief time of quiet worship, Meeting adjourned, purposing to meet again on the Second Sunday of Tenth Month.
| Submitted by, | Accepted as the Approved Record, | |
| /s/ Heidi Babb, Recording Clerk | /s/ Richard Kleinschmidt, Presiding Clerk |
| Concord Monthly Meeting Income & Expenses | 2020-06-01 – 2020-08-31 | FY 2021 Budget | $ Over Budget | % Budget |
|---|---|---|---|---|
| Income | ||||
| Contributions | $8,105 | $25,415 | $17,310 | 32% |
| Interest Income | $0 | $810 | $810 | 0% |
| Rental Income | $0 | $500 | $500 | 0% |
| Solar Roof Lease | $0 | $240 | $240 | 0% |
| Total Income | $8,105 | $26,965 | $18,860 | 30% |
| Expenses | ||||
| Program | ||||
| Budget/Finance Committee | $0 | $30 | $30 | 0% |
| Hospitality | $0 | $180 | $180 | 0% |
| Library | $0 | $140 | $140 | 0% |
| Ministry & Counsel | $38 | $400 | $362 | 10% |
| Outreach | ||||
| Outreach - Committee | $0 | $475 | $475 | 0% |
| Website Expenses | $0 | $300 | $300 | 0% |
| Total Outreach | $0 | $775 | $775 | 0% |
| Peace, Social & Earthcare Concerns | $0 | $300 | $300 | 0% |
| Youth & Religious Education | $0 | $300 | $300 | 0% |
| Total Program | $38 | $2,125 | $2,087 | 2% |
| Property | ||||
| Building Maintenance | $0 | $500 | $500 | 0% |
| Data Usage | $11 | – | $0 | – |
| Debt Service | $952 | $3,805 | $2,853 | 25% |
| Donation in Lieu of Taxes | $0 | $500 | $500 | 0% |
| Electricity | $250 | $1,000 | $750 | 25% |
| Grounds | $0 | $100 | $100 | 0% |
| Insurance | $515 | $2,155 | $1,640 | 24% |
| Replacement Reserve Expense | $635 | $3,810 | $3,175 | 17% |
| Snow Removal | $0 | $2,000 | $2,000 | 0% |
| Supplies - Bldg. & Maintenance | $0 | $300 | $300 | 0% |
| Wood Pellets | $0 | $1,680 | $1,680 | 0% |
| Total Property | $2,364 | $15,850 | $13,486 | 15% |
| Support | ||||
| AFSC | $400 | $1,600 | $1,200 | 25% |
| Dover Quarterly Meeting | $0 | $10 | $10 | 0% |
| FCNL | $0 | $150 | $150 | 0% |
| Friends Camp | $0 | $300 | $300 | 0% |
| FWCC | $0 | $65 | $65 | 0% |
| Interfaith Council | $0 | $50 | $50 | 0% |
| NEYM - Equalization Fund | $0 | $300 | $300 | 0% |
| NEYM - General Fund | $1,553 | $6,210 | $4,658 | 25% |
| NH Council of Churches | $0 | $75 | $75 | 0% |
| Woolman Hill | $0 | $230 | $230 | 0% |
| Total Support | $1,952 | $8,990 | $7,038 | 22% |
| Total Other Misc. Expense | $0 | |||
| Total Expense | $4,354 | $26,865 | $22,611 | 16% |
| Net Income | $3,751 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
| Concord Monthly Meeting Balance Sheet | 8th Month 31, 2020 | ||
|---|---|---|---|
| ASSETS | |||
| Current Assets | |||
| Checking/Savings | |||
| Checking 123410166 | $19,161 | ||
| Money Market 101049498 | $6,603 | ||
| Total Checking/Savings | $25,764 | ||
| Accounts Receivable | |||
| Accounts Receivable | $0 | ||
| Total Accounts Receivable | $0 | ||
| Other Current Assets | |||
| Prepaid Electricity | $7,750 | ||
| Prepaid Insurance | $687 | ||
| Prepaid Wood Pellets | $270 | ||
| Undeposited Funds | $0 | ||
| Total Other Current Assets | $8,707 | ||
| Total Current Assets | $34,472 | ||
| Fixed Assets | |||
| Building | $466,455 | ||
| Land (including new lot) | $144,400 | ||
| Total Fixed Assets | $610,855 | ||
| Total Other Assets - NH Community Loan Fund | $22,682 | ||
| TOTAL ASSETS | $668,008 | ||
| LIABILITIES & EQUITY | |||
| Liabilities | |||
| Current Liabilities | |||
| Accounts Payable | |||
| Accounts Payable | $0 | ||
| Total Accounts Payable | $0 | ||
| Other Current Liabilities | |||
| Building & Grounds Fund | $485 | ||
| Friendly Assistance Fund | $1,000 | ||
| Operating Reserve | $3,000 | ||
| Solar Grant Funds | $1,209 | ||
| Special Projects | |||
| AFSC-NH | $0 | ||
| Christine / Kakamega Care Centre | $1,211 | ||
| Social Justice Fund | $603 | ||
| Total Special Projects | $1,814 | ||
| Total Other Current Liabilities | $7,508 | ||
| Total Current Liabilities | $7,508 | ||
| Long-term Liabilities | |||
| Mortgage Loan 1 | $16,005 | ||
| Replacement Reserve | $42,104 | ||
| Total Long-term Liabilities | $58,109 | ||
| Total Liabilities | $65,617 | ||
| Equity | |||
| General Fund Balance | $549,654 | ||
| Unrestricted Net Assets | $48,986 | ||
| Net Income | $3,751 | ||
| Total Equity | $602,391 | ||
| TOTAL LIABILITIES & EQUITY | $668,008 |
NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Do we have the resources to support our obligations? YES
Variable Assets Less Current Liabilities and Replacement Reserve = $3,791
| + Total Current Assets | $34,472 | |
| + Total NHCLF Loans | $22,682 | |
| Total Available Assets | $57,154 | |
| - Total Current Liabilities | ($7,508) | |
| - Replacement Reserve | ($42,104) | |
| - YTD Net Income | ($3,751) | |
| ($53,363) | ||
|
= Net Unrestricted Funds: (if projected budget is achieved) |
$3,791 |
CMM Property Committee Report
Property committee report for 9th month 2020
Insect Problems: We have had a return of insect problems over the summer. A low toxicity poison for carpenter ants was applied on 9/10/2020. Cleanup will need to be done of the dead insects and visible residue inside. Maintenance treatments will need to be schedule since it is likely there are now colonies that are inaccessible (e.g., under the slab). The MDSS (material data safety sheet) can be provided to anyone that wishes to see it.
Cleanup Tasks: There is a need for several cleanup tasks to be scheduled in the near future. There will be a group (physically distanced) outside cleaning day and opportunities to do work individually. Greg H will send out more information and those wishing to do things when they can be there with only members of their own household will be able to schedule a time to be there alone.
Hybrid/Blended Meetings: The Meetinghouse windows are now closed as we approach heating season but should be opened in the Meeting room during Meeting for Worship until we determine that we are getting enough air exchanges through our system to keep risk of airborne viral transmission as low as possible. Work is ongoing to determine what we will be able to do and whether any system modifications will be needed. As per the Pandemic Response Team’s determination, mask use inside the building should be continuous and a minimum of 6 feet of physical distance should be maintained between people who don’t live in the same household. Friends who decide it is safe enough to be present need to let Heidi B know their intention to come so that we can keep the numbers below 10 people for now. The front door should be opened and shut for those arriving by the greeter and the doors to the Meeting room and to the path to the bathrooms should remain open. Friends who use the bathroom should wipe any handles or other high touch areas with disinfectant as they leave. Toilet lid should be closed before flushing to minimize aerosolization of virus (asymptomatic cases of COVID19 have been shown to have virus shedding from the gastrointestinal tract).
Heating: The heat will be turned on when we know that the Meeting room is unlikely to be 68°F or above when worship starts. Since mornings are now cool, those who come may want to bring an extra layer in case the temperature does dip with the windows open. We have not determined how high to keep the temperature during the week and in the other heat zone. At present, this will just affect the use of the bathrooms. Feedback on the desired temperature for people who will be there can be given to Jennifer S.
Jennifer Smith
Clerk of property committee
