CMM 2019-11-10
Minutes of Meeting for Worship with Attention to Business
Concord (NH) Monthly Meeting of
the Religious Society of Friends
Eleventh Month 10, 2019
Ten Friends gathered and entered into quiet worship. We accepted the minutes of Tenth month as posted on the website.
11.1 Arnie Alpert Action Fund: Sara S reported on an effort underway to raise funds for NH AFSC for an action fund to honor the retiring co-director, Arnie Alpert. Concord Meeting will host one of the fundraisers at our Meetinghouse. Sara requested Friends help in figuring out the best date for this in February or March 2020.
11.2 Budget Committee: We received the budget committee report. From June through October of the current fiscal year, we have received $13,266 which is 48% of projected income. Expenditures for the five months were $9,242. The balance sheet was updated with no significant changes since the last report.
11.3 PSECC will be hosting a session at the Meetinghouse on mass incarceration this coming Saturday at 1:30 p.m.
11.4 The Property Committee submitted a written report which is appended to these minutes. Items that are under committee consideration are
- development of a green burial space on Meeting property
- the need for an individual volunteer to develop a plan to organize the storage space in the mechanical room
- another need to be addressed on organizing the documents related to our building's systems
- the committee is looking into providing a second entrance to our parking area
- the committee is beginning to develop fuller plans around the need to know what our building reserve fund balance ought to be
- there is a need to be more aware into the future of the operating needs of our ventilation system
- we are consulting with an engineer about improving the acoustics in the fellowship room.
11.5 Youth Religious Education Committee gave an oral report that largely includes announcements about upcoming events, programs and projects. Written report will be appended to these minutes when received from the clerk of the committee.
11.6 Ministry & Counsel report was read by the committee clerk. It will be appended to these minutes.
11.7 Nominating Committee recommended the addition of Lucy N to the Ministry & Counsel committee. Meeting accepted that recommendation. They are continuing to discern around possible other additions to the committee.
Meeting closed with brief worship, purposing to meet again on the second Sunday of Twelfth month.
| Submitted by, | Accepted as the Approved Record, | |
| /s/ Jennifer J. Smith, Recording Clerk | /s/ Richard Kleinschmidt, Presiding Clerk |
| Concord Monthly Meeting Income & Expenses | 2019-06-01 – 2019-10-31 | FY 2020 Budget | Amount Remaining | % Budget |
|---|---|---|---|---|
| Income | ||||
| Contributions | $12,147 | $25,150 | $13,003 | 48% |
| Interest Income | $7 | $680 | $673 | 1% |
| Rental Income | $1,112 | $1,500 | $388 | 74% |
| Solar Roof Lease | $0 | $240 | $240 | 0% |
| Total Income | $13,266 | $27,570 | $14,304 | 48% |
| Expenses | ||||
| Program | ||||
| Budget Committee | $0 | $30 | $30 | 0% |
| Hospitality | $48 | $180 | $132 | 27% |
| Library | $40 | $90 | $50 | 44% |
| Ministry & Counsel | $0 | $225 | $225 | 0% |
| Outreach | ||||
| Outreach - Other | $0 | $355 | $355 | 0% |
| Website Expenses | $64 | $280 | $216 | 23% |
| Total Outreach | $64 | $635 | $571 | 10% |
| Peace, Social & Earthcare Concerns | $0 | $600 | $600 | 0% |
| Youth & Religious Education | $29 | $300 | $271 | 10% |
| Total Program | $181 | $2,060 | $1,879 | 9% |
| Property | ||||
| Building Maintenance | $9 | $600 | $591 | 2% |
| Debt Service | $1,903 | $3,806 | $1,902 | 50% |
| Donation in Lieu of Taxes | $0 | $500 | $500 | 0% |
| Electricity | $417 | $1,000 | $583 | 42% |
| Grounds | $0 | $100 | $100 | 0% |
| Insurance | $787 | $2,000 | $1,213 | 39% |
| Replacement Reserve Expense | $2,000 | $4,800 | $2,800 | 42% |
| Snow Removal | $0 | $2,000 | $2,000 | 0% |
| Supplies - Bldg. & Maintenance | $116 | $200 | $84 | 58% |
| Wood Pellets | $640 | $1,680 | $1,040 | 38% |
| Total Property | $5,872 | $18,685 | $10,813 | 26% |
| Support | ||||
| AFSC | $652 | $1,565 | $913 | 42% |
| Dover Quarterly Meeting | $0 | $10 | $10 | 0% |
| FCNL | $0 | $150 | $150 | 0% |
| Friends Camp | $0 | $300 | $300 | 0% |
| FWCC | $0 | $65 | $65 | 0% |
| Interfaith Council | $0 | $50 | $50 | 0% |
| NEYM - Equalization Fund | $0 | $290 | $290 | 0% |
| NEYM - General Fund | $2,538 | $6,090 | $3,553 | 42% |
| NH Council of Churches | $0 | $75 | $75 | 0% |
| Woolman Hill | $0 | $230 | $230 | 0% |
| Total Support | $3,190 | $8,825 | $5,635 | 36% |
| Total Expense | $9,242 | $27,570 | $18,328 | 34% |
| Net Income | $4,023 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
| Concord Monthly Meeting Balance Sheet | 10th Month 31, 2019 | ||
|---|---|---|---|
| ASSETS | |||
| Current Assets | |||
| Checking/Savings | |||
| Checking 123410166 | $16,541 | ||
| Money Market 101049498 | $6,599 | ||
| Total Checking/Savings | $23,140 | ||
| Other Current Assets | |||
| Prepaid Electricity | $8,583 | ||
| Prepaid Expense - Other | $0 | ||
| Prepaid Insurance | $315 | ||
| Total Other Current Assets | $8,898 | ||
| Total Current Assets | $32,038 | ||
| Fixed Assets | |||
| Building | $466,455 | ||
| Land (including new lot) | $144,400 | ||
| Total Fixed Assets | $610,855 | ||
| Total Other Assets - NH Community Loan Fund | $21,550 | ||
| TOTAL ASSETS | $664,444 | ||
| LIABILITIES & EQUITY | |||
| Liabilities | |||
| Current Liabilities | |||
| Building & Grounds Fund | $485 | ||
| Friendly Assistance Fund | $1,000 | ||
| Operating Reserve | $3,000 | ||
| Solar Grant Funds | $1,209 | ||
| Special Projects | |||
| Christine / Kakamega Care Centre | $496 | ||
| Social Justice Fund | $869 | ||
| Total Special Projects | $1,365 | ||
| Total Current Liabilities | $7,059 | ||
| Long-term Liabilities | |||
| Mortgage Loan 1 | $18,920 | ||
| Replacement Reserve | $38,669 | ||
| Total Long-term Liabilities | $57,588 | ||
| Total Liabilities | $64,648 | ||
| Equity | |||
| General Fund Balance | $549,811 | ||
| Temp. Restricted Net Assets | $0 | ||
| Unestricted Net Assets | $45,963 | ||
| Net Income | $4,023 | ||
| Total Equity | $599,796 | ||
| TOTAL LIABILITIES & EQUITY | $644,444 |
NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Do we have the resources to support our obligations? YES
Variable Assets Less Current Liabilities and Replacement Reserve = $3,837
| + Total Current Assets | $32,038 | |
| + Total NHCLF Loans | $21,550 | |
| Total Available Assets | $53,588 | |
| - Total Current Liabilities | ($7,059) | |
| - Replacement Reserve | ($38,669) | |
| - YTD Net Income | ($4,023) | |
| ($49,751) | ||
|
= Net Unrestricted Funds: (if projected budget is achieved) |
$3,837 |
Property Committee Report, Eleventh Month 2019
Report of the Property Committee 11/10/19
Property Committee met this past week and would like the Meeting to know
- Green Burial: It is continuing to explore the possibility of a green burial plot on our property having initiated conversation with the planning board and the town cemetery trustees.
- Water Tests: We have conducted a full test of our water and reconfirmed that all levels continue to be within the safe to drink zone. We have excess iron and manganese that is only problematic from an aesthetic perspective. We plan to post the test results.
- Storage Spaces: We are concerned that the storage spaces at the meetinghouse should be orderly and accessible. We hope to find individuals who would “adopt” the spaces and take a continuing interest in them.
- Building Systems Documents: We are beginning the process of gathering electronic and paper documents that relate to all building systems and materials so they are easily available for reference.
- Second Parking Area Exit: We are looking into getting a permit for a second, westerly exit from our parking area. If we obtain a permit now for future use, potential development across the street would have to take our permit into consideration rather than the Meeting facing future restrictions resulting such development.
- Triple-trunk Oak Removal: We are working with the solar system owner to make arrangements for the removal of the triple-trunk oak.
- Heating System Replacement: We have decided on a process for completing the task of planning specifically for expenditures from the building repair/replacement reserve fund so that the budgeted annual set aside is justified. Of particular note is the heating system. A plan for its replacement is needed sooner rather than later because a failure of that system will likely require swift action. There is good reason to consider a completely different system for providing heat.
- Air Exchange System: We are going to double the time each day the air exchange system is working and try out running it at different times, monitoring air quality (admittedly through subjective means).
- Fellowship Room Acoustics: We are consulting with an engineer with acoustic experience to plan for improving the acoustics in the Fellowship Room. We are keeping in mind an offer that has been made to make quilts to help in this process.
- Solar Electricity System: We have heard from the solar system owner that the system may be gifted to the Meeting at some point in the next year or two. The Solar Committee understood this as a possibility after 15 years of system operation, but circumstances have changed. We will continue to monitor and consult with the Meeting as appropriate in this and in all matters.
Respectfully submitted, Greg Heath, Clerk
Youth Religious Education Committee Report, Eleventh Month 2019
Youth Religious Education Report
To Meeting for Worship with attention to Business
November 10, 2019
YRE will be holding the following events in the upcoming weeks:
- Intergenerational Holiday Gift Make and Take Fair – Saturday, Dec. 7 with 6 different crafts for all ages. Please spread word to families you know.
- SERRV Fair Trade Holiday Gift fundraiser for Christine/Kakamega. Orders due Nov. 24 to Jone LaBombard.
- Abundance Advent Calendar will be made by children and distributed to each member/attender on Nov. 24 or Dec. 1. Each day has a suggested donation to make, related to awareness of our abundance (e.g., $1 for each car you own; 50¢ for each flush toilet; 10¢ for each electric outlet ...). Proceeds to Christine/Kakamega fundraiser.
- Peace Light of Bethlehem will be brought to us by Bill Noyce on Sunday, Dec. 8. This may become an event open to public, allowing people to bring a candle or oil lamp to light, which is simultaneously being distributed around the world, reminding us to pray for peace. M&C will be consulted about this event.
