CMM 2019-10-13
Minutes of Meeting for Worship with Attention to Business
Concord (NH) Monthly Meeting of
the Religious Society of Friends
Tenth Month 13, 2019
Fourteen Friends gathered and entered into quiet worship. We accepted the minutes of Ninth month as posted on the website with a correction to the line for the NH Community Loan Fund on the balance sheet. This was reported as $10,000 but was really $20,000.
10.1 PSECC reported on its current focus of activities around a forum in November on the problem of mass incarceration. Friends responded with enthusiasm and made plans to help with spreading the word about it.
10.2 AFSC NH Program: Sara reported that an ad hoc group of Friends has begun planning the fundraising for an Arnie Alpert Action Fund to honor all his decades of AFSC work on the occasion of his upcoming retirement. Friends were in agreement with hosting at least one fundraising event at our Meetinghouse.
10.3 Nominating Committee: The clerk read a report from nominating committee that is attached. There was approval of their request to add Greg Heath back to the committee for the rest of the current year in place of Rich Kleinschmidt who has needed to step down.
10.4 Ministry & Counsel: The clerk of M&C read the written report that will be posted to the website along with these minutes. Note that they have created a new trifold brochure for our use on becoming a member. It will also be posted to the Meeting website. M&C has created a group to draft a memorial minute for the life of Lois Booth. Friends are encouraged to contact them if they wish to join it or provide material as that is being developed.
10.5 Budget Committee report was presented by the treasurer. See the attached spreadsheets of income and expense for the first 4 months and the balance sheet of current assets and liabilities. Year-to-date income was $11,544, which is 42% of projected, and expenses were $6,945.
10.6 Outreach Committee will be meeting soon. They recently spent time at a table at the multicultural fair in Concord providing information about our Meeting. They will report on that at a later date.
10.7 Youth Religious Education will send a report of their meeting this morning to be posted to the website alongside these minutes. They are hoping that Friends will report back to the committee and each other about their experiences helping out at First Day school. Friends are encouraged to look at when they are scheduled to help to be sure they can be there or find another approved helper for that day. It is being put into our regular electronic Meeting announcements. The committee is tentatively planning an intergenerational "make and take" holiday craft fair to help children in making gifts. They would like that to be on December 7. Feedback about that date would be appreciated soon. The committee wants to be sure that a display space for children's work in our fellowship room be decided on. This was recognized as something that could be decided by M&C in consultation with YRE.
Meeting closed with brief worship, purposing to meet again on the second Sunday of Eleventh month.
| Submitted by, | Accepted as the Approved Record, | |
| /s/ Jennifer J. Smith, Recording Clerk | /s/ Richard Kleinschmidt, Presiding Clerk |
| Concord Monthly Meeting Income & Expenses | 2019-06-01 – 2019-09-30 | FY 2020 Budget | Amount Remaining | % Budget |
|---|---|---|---|---|
| Income | ||||
| Contributions | $10,682 | $25,150 | $14,468 | 42% |
| Interest Income | $0 | $680 | $680 | 0% |
| Rental Income | $62 | $1,500 | $638 | 57% |
| Solar Roof Lease | $0 | $240 | $240 | 0% |
| Total Income | $11,544 | $27,570 | $16,026 | 42% |
| Expenses | ||||
| Program | ||||
| Budget Committee | $0 | $30 | $30 | 0% |
| Hospitality | $48 | $180 | $132 | 27% |
| Library | $0 | $90 | $90 | 0% |
| Ministry & Counsel | $0 | $225 | $225 | 0% |
| Outreach | ||||
| Outreach - Other | $0 | $355 | $355 | 0% |
| Website Expenses | $64 | $280 | $216 | 23% |
| Total Outreach | $64 | $635 | $571 | 10% |
| Peace, Social & Earthcare Concerns | $0 | $600 | $600 | 0% |
| Youth & Religious Education | $11 | $300 | $289 | 4% |
| Total Program | $123 | $2,060 | $1,937 | 6% |
| Property | ||||
| Building Maintenance | $0 | $600 | $800 | 0% |
| Debt Service | $952 | $3,806 | $2,853 | 25% |
| Donation in Lieu of Taxes | $0 | $500 | $500 | 0% |
| Electricity | $333 | $1,000 | $667 | 33% |
| Grounds | $0 | $100 | $100 | 0% |
| Insurance | $629 | $2,000 | $1,371 | 31% |
| Replacement Reserve Expense | $1,600 | $4,800 | $3,200 | 33% |
| Snow Removal | $0 | $2,000 | $2,000 | 0% |
| Supplies - Bldg. & Maintenance | $116 | $200 | $84 | 58% |
| Wood Pellets | $640 | $1,680 | $1,040 | 38% |
| Total Property | $4,270 | $18,685 | $12,415 | 26% |
| Support | ||||
| AFSC | $522 | $1,565 | $1,043 | 33% |
| Dover Quarterly Meeting | $0 | $10 | $10 | 0% |
| FCNL | $0 | $150 | $150 | 0% |
| Friends Camp | $0 | $300 | $300 | 0% |
| FWCC | $0 | $65 | $65 | 0% |
| Interfaith Council | $0 | $50 | $50 | 0% |
| NEYM - Equalization Fund | $0 | $290 | $290 | 0% |
| NEYM - General Fund | $2,030 | $6,090 | $4,060 | 33% |
| NH Council of Churches | $0 | $75 | $75 | 0% |
| Woolman Hill | $0 | $230 | $230 | 0% |
| Total Support | $2,552 | $8,825 | $6,273 | 29% |
| Total Expense | $6,945 | $27,570 | $22,625 | 25% |
| Net Income | $4,600 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
| Concord Monthly Meeting Balance Sheet | 9th Month 30, 2019 | ||
|---|---|---|---|
| ASSETS | |||
| Current Assets | |||
| Checking/Savings | |||
| Checking 123410166 | $16,483 | ||
| Money Market 101049498 | $6,593 | ||
| Total Checking/Savings | $23,076 | ||
| Other Current Assets | |||
| Prepaid Electricity | $8,667 | ||
| Prepaid Expense - Other | $0 | ||
| Prepaid Insurance | $800 | ||
| Total Other Current Assets | $9,139 | ||
| Total Current Assets | $32,215 | ||
| Fixed Assets | |||
| Building | $466,455 | ||
| Land (including new lot) | $144,400 | ||
| Total Fixed Assets | $610,855 | ||
| Total Other Assets - NH Community Loan Fund | $21,550 | ||
| TOTAL ASSETS | $664,620 | ||
| LIABILITIES & EQUITY | |||
| Liabilities | |||
| Current Liabilities | |||
| Building & Grounds Fund | $485 | ||
| Friendly Assistance Fund | $1,000 | ||
| Operating Reserve | $3,000 | ||
| Solar Grant Funds | $1,209 | ||
| Special Projects | |||
| Christine / Kakamega Care Centre | $496 | ||
| Social Justice Fund | $869 | ||
| Total Special Projects | $1,365 | ||
| Total Current Liabilities | $7,059 | ||
| Long-term Liabilities | |||
| Mortgage Loan 1 | $18,920 | ||
| Replacement Reserve | $38,269 | ||
| Total Long-term Liabilities | $57,188 | ||
| Total Liabilities | $64,248 | ||
| Equity | |||
| General Fund Balance | $549,811 | ||
| Temp. Restricted Net Assets | $0 | ||
| Unestricted Net Assets | $45,963 | ||
| Net Income | $4,600 | ||
| Total Equity | $600,373 | ||
| TOTAL LIABILITIES & EQUITY | $644,620 |
NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Do we have the resources to support our obligations? YES
Variable Assets Less Current Liabilities and Replacement Reserve = $3,837
| + Total Current Assets | $32,215 | |
| + Total NHCLF Loans | $21,550 | |
| Total Available Assets | $53,765 | |
| - Total Current Liabilities | ($7,059) | |
| - Replacement Reserve | ($38,269) | |
| - YTD Net Income | ($4,600) | |
| ($49,928) | ||
|
= Net Unrestricted Funds: (if projected budget is achieved) |
$3,837 |
Nominating Committee Report, Tenth Month 2019
Nominating Committee Report to CFM Business Meeting October 2019
- Nominating Committee Description: Concord Friends Meeting nominating committee is in the process of creating a committee description which will be presented to a business meeting at a later date.
- Additional Member of Nominating Committee responded to Ministry and Counsel’s request to add another person to that committee. Next month’s business meeting will be asked to accept that nomination.
- Rich Kleinschmidt, as clerk this year, asked to step down from the nominating committee. The nominating committee then selected Greg Heath to that position for 2019 – 2020. Greg accepted that appointment.
- Item for CFM business meeting tenth month 2019:
Nominating Committee requests that Greg Heath be approved, with thankfulness, as member of Nominating Committee 2019 -2020.
Kathy Urie, Clerk to Nominating Committee
Ministry and Counsel Committee Report, Tenth Month 2019
Ministry and Counsel Report
To Meeting for Worship with attention to Business
October 13, 2019
- Membership Brochure: We are grateful for the wonderful trifold brochure that Betsy created about becoming a member. The back panel will have more contact info and where to send requests. Mark will put it on the website.
- Pat W. has been released from serving on Ministry and Counsel. We have asked Nominating to bring two new names for the committee.
- Pastoral Care: The joy of offering and receiving spiritual care, including everything from visits to help the sick to coffee with a friend to sharing a canoe ride together all knits our community together. M and C urges us all to find time for those little or big moments as we are all ministers one to another.
- Faithfulness Group: A Faithfulness group has formed around Ruth’s attendance in the year-long program of Nurturing Faithfulness. Other groups may form as the spirit arises.
- Fourth Sunday in October will be a program of reflection on the chapter of Faith and Practice on “Dying, Death and Bereavement” which has had its preliminary approval. This year is the time we are supposed to use it to see if it is workable.
- Lois Booth Memorial Minute: A committee has formed to write a memorial minute to honor the life of Lois Booth. If you wish to join see the clerk of M and C.
Youth Religious Education Committee Report, Tenth Month 2019
Youth Religious Education Report
To Meeting for Worship with attention to Business
October 13, 2019
- YRE asked if the east bulletin board could be used exclusively by them (currently it is half full of other items). And whether they could establish a "youth gallery' on the north wall of Fellowship Hall between the 2 windows. We see these are a way to share the vibrant work of the children in First Day School. Both of these requests will go to M&C.
- We reminded the Meeting that we need people to remember to sign up and to show up for their roles as classroom helper. Over the summer we often had to ask people at last minute to stay out with children.
- There will be another Holiday Gift Make and Take on Dec 7.
- They asked the Property Committee to do an immediate assessment of the play structure.
- A section of Christine's letter was read and is available on bulletin board and will be put onto website, along with annual report from Kakamega Care Center.
