CMM 2019-07-14
Minutes of Meeting for Worship for Conduct of Business
Concord (NH) Monthly Meeting of
the Religious Society of Friends
Seventh Month 14, 2019
Fifteen Friends gathered and entered into quiet worship. We accepted the minutes of Sixth month as posted on the website.
07.1 Budget Committee. The treasurer passed out an income and expense statement for the first month of the current fiscal year versus our budget plus the balance sheet as of July 1st. A summary of the last fiscal year was also reviewed but the treasurer still has some work to do to finalize those numbers. That final summary will come back to the next meeting for business.
07.2 PSECC reported on their activity of a weekly vigil calling attention to the danger of war with Iran and urging people to contact their congressional representatives asking that they work to help prevent this from happening. They are also engaging with preparations for the Interfaith Immigration Solidarity walk in August.
07.3 YRE Committee is asking that Friends consider a contribution for the Kakamega Care Centre to help the extended families of orphans who return to those families at school vacation times. The money would be to purchase trees, soil amendments and instructions on care of those trees.
07.4 Landscape committee sent a written report about their activities. They have some money still in their budget that they will be spending to continue work on that project. Details are in the report that is attached to these minutes.
07.5 Ministry and Counsel: The written report of M&C was presented by the clerk of the committee. They would like some feedback on adult education activities that Friends would like to have in the future and what format those activities should take. They will be sending out a survey to get more information about Friends' preferences. The report is appended to these minutes.
07.6 Outreach committee gave a verbal report about planning that they are starting to do. They have already organized for our usual presence at the Canterbury fair and will be looking at having a similar presence at other opportunities. They would be happy to hear other ideas that Friends have for outreach activities.
07.7 Eighth Month Meeting for Business: Friends decided to skip having a meeting for business in Eighth month. In the absence of the current presiding clerk in Eighth month, the former clerk, Mark B will be available for a called meeting for business should need arise.
Meeting closed with brief worship purposing to meet again on the second First day of Ninth month.
| Submitted by, | Accepted as the Approved Record, | |
| /s/ Jennifer J. Smith, Recording Clerk | /s/ Richard Kleinschmidt, Presiding Clerk |
| Concord Monthly Meeting Income & Expenses | 2019-06-01 - 2019-06-30 | FY 2020 Budget | Amount Remaining | % Budget |
|---|---|---|---|---|
| Income | ||||
| Contributions | $5,120 | $25,150 | $20,030 | 20% |
| Interest Income | $0 | $680 | $680 | 0% |
| Rental Income | $100 | $1,500 | $1,400 | 7% |
| Solar Roof Lease | $0 | $240 | $240 | 0% |
| Total Income | $5,220 | $27,570 | $22,350 | 19% |
| Expenses | ||||
| Program | ||||
| Budget Committee | $0 | $30 | $30 | 0% |
| Hospitality | $0 | $180 | $180 | 0% |
| Library | $0 | $90 | $90 | 0% |
| Ministry & Counsel | $0 | $225 | $225 | 0% |
| Outreach | ||||
| Outreach - Other | $0 | $355 | $355 | 0% |
| Website Expenses | $64 | $280 | $216 | 23% |
| Total Outreach | $64 | $635 | $571 | 10% |
| Peace, Social & Earthcare Concerns | $0 | $600 | $600 | 0% |
| Youth & Religious Education | $0 | $300 | $300 | 0% |
| Total Program | $64 | $2,060 | $584 | 3% |
| Property | ||||
| Building Maintenance | $0 | $600 | $800 | 0% |
| Debt Service | $0 | $3,806 | $3,805 | 0% |
| Donation in Lieu of Taxes | $0 | $500 | $500 | 0% |
| Electricity | $83 | $1,000 | $917 | 8% |
| Grounds | $0 | $100 | $100 | 0% |
| Insurance | $157 | $2,000 | $1,843 | 8% |
| Replacement Reserve Expense | $400 | $4,800 | $4,400 | 8% |
| Snow Removal | $0 | $2,000 | $2,000 | 0% |
| Supplies - Bldg. & Maintenance | $0 | $200 | $200 | 0% |
| Wood Pellets | 0 | $1,680 | $1,680 | 0% |
| Total Property | $641 | $18,685 | $16,044 | 4% |
| Support | ||||
| AFSC | $130 | $1,565 | $126 | 8% |
| Dover Quarterly Meeting | $0 | $10 | $10 | 0% |
| FCNL | $0 | $150 | $140 | 0% |
| Friends Camp | $0 | $300 | $280 | 0% |
| FWCC | $0 | $65 | $60 | 0% |
| Interfaith Council | $0 | $50 | $0 | 0% |
| NEYM - Equalization Fund | $0 | $290 | $275 | 0% |
| NEYM - General Fund | $508 | $6,090 | $641 | 8% |
| NH Council of Churches | $0 | $75 | $75 | 0% |
| Woolman Hill | $0 | $230 | $220 | 0% |
| Total Support | $637 | $8,825 | $8,187 | 7% |
| Total Expense | $1,343 | $27,570 | $26,227 | 5% |
| Net Income | $3,878 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
| Concord Monthly Meeting Balance Sheet | 6th Month 30, 2019 | ||
|---|---|---|---|
| ASSETS | |||
| Current Assets | |||
| Checking/Savings | |||
| Checking 123410166 | $13,756 | ||
| Money Market 101049498 | $6,593 | ||
| Total Checking/Savings | $20,349 | ||
| Other Current Assets | |||
| Prepaid Electricity | $9,917 | ||
| Prepaid Expense - Other | $0 | ||
| Prepaid Insurance | $944 | ||
| Prepaid Wood Pellets | $100 | ||
| Total Other Current Assets | $9,961 | ||
| Total Current Assets | $30,310 | ||
| Fixed Assets | |||
| Building | $466,455 | ||
| Land (including new lot) | $144,400 | ||
| Total Fixed Assets | $610,855 | ||
| Total Other Assets - NH Community Loan Fund | $21,550 | ||
| TOTAL ASSETS | $662,715 | ||
| LIABILITIES & EQUITY | |||
| Liabilities | |||
| Current Liabilities | |||
| Building & Grounds Fund | $495 | ||
| Friendly Assistance Fund | $1,000 | ||
| Operating Reserve | $3,000 | ||
| Solar Grant Funds | $1,209 | ||
| Special Projects | |||
| Christine / Kakamega Care Centre | $503 | ||
| Social Justice Fund | $869 | ||
| Total Special Projects | $1,372 | ||
| Total Current Liabilities | $7.076 | ||
| Long-term Liabilities | |||
| Mortgage Loan 1 | $18,920 | ||
| Replacement Reserve | $37,069 | ||
| Total Long-term Liabilities | $55,988 | ||
| Total Liabilities | $63,065 |
NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Do we have the resources to support our obligations? YES
Variable Assets Less Current Liabilities and Replacement Reserve = $4,837
| + Total Current Assets | $30,310 | |
| + Total NHCLF Loans | $21,550 | |
| Total Available Assets | $52,860 | |
| - Total Current Liabilities | ($7,076) | |
| - Replacement Reserve | ($37,069) | |
| - YTD Net Income | ($3,878) | |
| ($48,023) | ||
|
= Net Unrestricted Funds: (if projected budget is achieved) |
$4,837 |
Landscape Committee Report, 14th Seventh Month 2019
Landscape Committee Report for Meeting for Business 7/14/19
The Landscape Committee's major work for the season is completed. The growth that will turn the plantings into a carpet will take more than one full growing season – so weeding continues. Please help!
Overall, our purchases closely aligned with our approved budget. See below. We expected to get only enough landscape timbers for the center portion of the front, but we got a great price on a bundle of 42 timbers, enough for all of the southern areas in front of the building. This was affordable because the plantings cost less than budgeted.
We have a remainder in the fund that we have reserved for loam that can be delivered and spread in the second half of the summer after the remaining landscape timbers are set in place. We expect to cover the loam with landscape cloth and the existing mulch to prevent weed growth as we make plans for improving the rest of the south side. If anyone has suggestions in that regard, please speak to members of the committee (Faith, Greg, and Pat).
We will have to see what funds can be made available for the next step. Since our plans are not yet developed we will not put that cart ahead of the horse.
| Item | Budget | Actual (to 2019-07-09) |
|---|---|---|
| Landscape Timbers | $172 | $230 |
| Ground-cover Plantings | $1,034 | $783 |
| Loam w/ 20% compost | $240 | $236 |
| Additional Loam, RR Ties, Bench for left section / rebar, Sprinkler, Timer, Fertilizer | $454 | $232 |
| Totals | $1,900 | $1,481 |
Ministry and Counsel Committee Report, 14th Seventh Month 2019
Ministry and Counsel Report
to Meeting for Worship with attention to Business
July 14, 2019
- Ministry and Counsel spends a lot of its time working to develop programs for our Fourth Sunday series. Although the past year has had some rich programs, they are often not as well attended as our Meetings for Eating. We are looking to make the coming year as appealing as possible and have several possibilities:
- Integrating a planned topic of discussion into the actual meal time and have a focused sharing. Probably only doing once a quarter so other meal times can remain as social.
- Sending out a survey to get feedback on the kinds of topics that interest people as well as about specific topics.
- Social concerns topics: For example we have had programs on Carbon Calculator; Green Burials; Janet Simmon on her Pilgrimage through Palestine; sharing on Climate Pilgrimage; Marion Baker’s ministry to women in East Africa (possibly have again after her next trip this winter). Other possibilities : Right Sharing of World Resources; Bridge of Friends to Cuban Friends (We now have Maggie Fogarty scheduled for September to speak about her experience with her children in Cuba).
- Spiritual growth and sharing: For example we had programs on Meeting for Worship for Business as Spiritual practice; Dances of Universal Peace. Other possibilities: What is prayer? Mindful Mortality. Repeat of any of these?
- We wonder which of these were especially well received, or if other topics might be a better fit. Do people prefer an informational presentation or worship sharing on topics? Or something experiential?
- Women’s Prison Ministry – Elaine and Lynda are both approved to work in the Women’s Prison.
- Another person is still under the clearness process
- Contact Rob S or a member of Ministry and Counsel if interested.
