CMM 2018-12-09

Minutes of Meeting for Worship for Conduct of Business

Concord (NH) Monthly Meeting of

the Religious Society of Friends

Twelfth Month 09, 2018

Attending: 15

12.1  Roles of Recording Clerk and Committees:  The recording clerk stated that she feels that note taking on verbal reports could be a distraction from the important role of the recording clerk.  That job is to record the Meeting’s process of discernment and it is her sense that reports from committees should come in written form for inclusion in the minutes.  Sending written reports could occur after giving a verbal report if it wasn’t prepared before Meeting for Business.  Friends were willing to try this way of preparing these reports for our minutes.  [See also “Advices for Recording Clerks” in NEYM’s Interim Faith and Practice as well as “Guidelines for minutes of monthly meeting for business”, a collection of advice gathered by Friends Meeting of Washington, DC.]

12.2  Committee reports were given verbally this month for the most part. 

Budget Committee did pass out its report of income and expense year to date and the balance sheet of our assets, liabilities & equity.

Youth Religious Education reported on their activities and will send a written summary.  It is noted that their fundraiser was so successful that they had more funds than needed for support of our student at the Kakamega Care Centre.  They will bring a report and recommendation about those funds to our next Meeting for Business. 

A member raised some questions for the Property Committee about the care of the parking lot and some other landscaping issues.  These concerns were referred to the committee and the ad hoc Landscape Design Committee.

12.3  Data Protection and Privacy:  It was reported that the data protection and privacy working group has begun working on formulating a draft [privacy] policy [and draft data consent form] for us.  Our Meeting member who is on permanent board of NEYM noted that there is work happening on this at that level as well.

The meeting closed with worship.

NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding.  This can have the effect of throwing off any given sum by a dollar due to compounded rounding.  —  Prepared by Greg Heath and Chris Haigh.

NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding.  This can have the effect of throwing off any given sum by a dollar due to compounded rounding.

NB.  The following was not in the original spreadsheet, but was calculated from data in the spreadsheets.

Do we have the resources to support our obligations? YES

Variable Assets Less Current Liabilities and Replacement Reserve = $5,665