CMM 2017-07-09
Minutes of Meeting for Worship for Business
Concord (NH) Monthly Meeting of the Religious Society of Friends
Seventh Month 9th, 2017
Attending: 13
7.1 The meeting opened with worship, followed by a reading from George A. Selleck’s Principles of the Quaker Business Meeting.
7.2 Sixth Month Minutes: Friends accepted the Sixth Month 2017 minutes as posted on the website with the following change: “Among the documents they drafted are the Lease and the PPA, which must be signed by one of the co-clerks on behalf of CFM:”
7.3 Budget Committee Report: Total income for the fiscal year to date is $1,661; total expense is $681; net income is $980. There are no items of note on the Income and Expenses sheet. Total unrestricted cash is $1,443 excluding one year’s mortgage payment.
7.4 Solar Committee Report: The lease agreement and the power purchase agreement have been signed by a co-clerk as authorized at the last business meeting. We have a preliminary approval from Unitil on the document submitted to them. We are still waiting to find out what’s going to happen on the federal level with the REAP grant.
7.5 Social Justice Fund: Friends approved the following policy in discerning usage of the Social Justice Fund:
We ask all committees to be open to ways in which this money could be used to further God’s work in the area of racial, social, and economic justice. Committees should bring seasoned proposals to Meeting for Business. Individuals with ideas should bring them to an appropriate committee for discernment.
7.6 Time-sensitive Public Statements: Ministry & Counsel has brought forth the following minute for making time-sensitive public statements:
Conditions Where Making Statements/Taking Action is warranted: Between Monthly Meetings with attention to Business, situations may arise where action by the Monthly Meeting may be requested. This could include, but would not be limited to, collaborating with other organizations in joint statements or actions; signing petitions and letters of concern as an organization; sending letters of concern to other Friends Meetings (monthly, quarterly, or yearly) affected by wars, terrorism and natural disasters; and making time-critical comments to public officials.
Process for Deciding Appropriate and Urgent Action: When time allows, the presiding clerk(s) should seek approval from the regular Monthly Meeting. However, if a time-sensitive action is required, the presiding clerk(s) should consult with the clerk of Ministry & Counsel (M&C) and members of M&C to reach clarity on whether action is urgent and appropriate. At least three people should be involved in this discernment.
If they do reach clarity on action, the presiding clerk(s) and/or the clerk of Ministry & Counsel are expected to represent the Monthly Meeting’s historical testimony and minutes, along with the experience of the wider body of the Religious Society of Friends. We trust that they will exercise discernment and restraint in any exercise of this authority, mindful of their responsibility to preserve the integrity of Friends’ witness to the Light.
Statements made by the presiding clerk(s) and/or clerk of Ministry & Counsel should be anchored in our faith as Friends; articulate how the statement is linked to our testimonies, our Faith and Practice, and past minutes approved by the New England Yearly Meeting of Friends (NEYM) and our Monthly Meeting; and use the resources of the Yearly Meeting’s members known to share deeply the relevant concern. Statements made should be approved by the presiding clerk, the clerk of M&C, and as many other members of M&C as are available. Care should be taken that statements made do not interfere with or interrupt ongoing discernment of the Monthly Meeting.
Furthermore, these Friends may ask an individual member to speak for the Monthly Meeting in a specific instance in which the individual can draw on their expertise in the relevant area of concern.
Notification to Membership: Notification of any public action taken under this policy should be shared with the Monthly Meeting at the same time as any statement is shared with the public. At the next Monthly Meeting, the presiding clerk and/or clerk of Ministry & Counsel are expected to report on any such statements and actions they have taken in the interim between meetings of that body; these should also be reported in the annual State of Society report. Actions and joint statements with other bodies should be archived in the Monthly Meeting records.
Friends considered this minute and approved.
7.7 PSECC Committee Report: The Meeting has committed to supporting the Climate Pilgrimage by:
- attending a 10 am meeting for worship at the power plant;
- driving people from the power plant to Concord;
- providing lunch for people who have returned to Concord;
- contributing potluck dinner items for people who will be attending the service at St. Paul’s Church.
Many of the climate pilgrims will be attending our meeting for worship on July 16th and we have an opportunity to have a potluck and discussion with them afterwards if we postpone the bi-monthly cleaning of the meetinghouse to the 23rd. Friends approved.
7.8 Hiroshima Commemoration: The Nuclear Weapons Working Group convened by NH Peace Action, AFSC, and Veterans for Peace are planning a Hiroshima commemoration/anti-nuke observance on August 5th. They could use more help from anyone who is available. Friends hope that PSECC will consider this.
7.9 Response to NEYM Minute 2016-64: It is hoped that Friends will prepare their hearts and minds for discernment on NEYM Minute 2016-64 on white supremacy at August meeting for business. NEYM has asked for monthly meetings to report back on what actions they have taken on white supremacy and climate change.
7.10 NEYM Annual Sessions Representatives: The Meeting appointed the following representatives to NEYM: J.J. Smith, Sara Smith, Mark Barker, Gini Barker, and Kathy Urie.
Submitted by
Recording Clerk, Jonie LaBombard
Presiding Co-Clerk, Mark Barker
| Concord Monthly Meeting Income & Expenses | Actuals 06/2017 through 06/2017 | Actuals 06/2016 through 06/2016 | 12-Month Budget | YTD Actuals over Budget | % Budget |
|---|---|---|---|---|---|
| Income | |||||
| Contributions | $1,661 | $1,666 | $24,746 | ($23,085) | 7% |
| Interest Income | 0 | 0 | $220 | ($220) | |
| Rental Income | 0 | 0 | $800 | ($800) | |
| Miscellaneous Income | 0 | 0 | 0 | 0 | |
| Total Income | $1,661 | $1,666 | $25,766 | ($24,105) | 6% |
| Expenses | |||||
| Program | |||||
| Budget Committee | 0 | 0 | $20 | ($20) | |
| Hospitality | 0 | 0 | $180 | ($180) | |
| Library | 0 | 0 | $80 | ($80) | |
| Ministry & Counsel | 0 | 0 | $175 | ($175) | |
| Outreach | |||||
| Website Expenses | 0 | 0 | $240 | ($240) | |
| Outreach - Other | 0 | $105 | $260 | ($260) | |
| Total Outreach | 0 | $105 | $500 | ($500) | |
| Peace, Social & Earthcare Concerns | 0 | 0 | $100 | ($100) | |
| Youth & Religious Education | 0 | 0 | $300 | ($300) | |
| Total Program | 0 | $105 | $1,355 | ($1,355) | |
| Property | |||||
| Building Maintenance | 0 | $247 | $600 | ($600) | |
| Debt Service | 0 | 0 | $3,806 | ($3,806) | |
| Donation in Lieu of Taxes | 0 | 0 | $300 | ($300) | |
| Electricity | $96 | $80 | $1,000 | ($904) | 10% |
| Grounds | 0 | 0 | $100 | ($100) | |
| Insurance | $133 | $130 | $1,700 | ($1,567) | 8% |
| Replacement Reserve Expense | $451 | $446 | $5,411 | ($4,960) | 8% |
| Snow Removal | 0 | 0 | $2,000 | ($2,000) | |
| Supplies - Bldg. & Maintenance | 0 | 0 | $185 | ($185) | |
| Wood Pellets | 0 | 0 | $1,300 | ($1,300) | |
| Total Property | $681 | $903 | $16,402 | ($15,721) | 4% |
| Support | |||||
| AFSC | 0 | 0 | $1,457 | ($1,457) | |
| Dover Quarterly Meeting | 0 | 0 | $10 | ($10) | |
| FCNL | 0 | 0 | $131 | ($131) | |
| Friends Camp | 0 | 0 | $270 | ($270) | |
| FWCC | 0 | 0 | $57 | ($57) | |
| Interfaith Council | 0 | 0 | $50 | ($50) | |
| NEYM - Equalization Fund | 0 | 0 | $260 | ($260) | |
| NEYM - General Fund | 0 | 0 | $5,516 | ($5,516) | |
| NH Council of Churches | 0 | 0 | $50 | ($50) | |
| Woolman Hill | 0 | 0 | $208 | ($208) | |
| Total Support | 0 | 0 | $8,009 | ($8,009) | |
| Total Expense | $681 | $1,008 | $25,766 | ($25,085) | 3% |
| Net Income | $980 | $658 | $0 | ($980) |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Prepared by Greg Heath and David Woolpert
| Concord Monthly Meeting Balance Sheet | |||
|---|---|---|---|
| ASSETS | |||
| Current Assets | |||
| Checking/Savings | |||
| Checking 123410166 | $24,894 | ||
| Money Market 101049498 | $2,580 | ||
| Total Checking/Savings | $27,474 | ||
| Prepaid Expenses | |||
| Prepaid Insurance | $800 | ||
| Prepaid Wood Pellets | $489 | ||
| Total Prepaid Expenses | $1,288 | ||
| Total Current Assets | $28,762 | ||
| Fixed Assets | |||
| Building | $466,455 | ||
| Land | $50,000 | ||
| Total Fixed Assets | $516,455 | ||
| Other Assets | |||
| NH Community Loan Fund Loans | $10,485 | ||
| Total Other Assets | $10,485 | ||
| TOTAL ASSETS | $555,702 | ||
| LIABILITIES & EQUITY | |||
| Liabilities | |||
| Current Liabilities | |||
| Building & Grounds Fund | $615 | ||
| Friendly Assistance Fund | $1,000 | ||
| Operating Reserve | $3,000 | ||
| Solar Grant Funds | $1,225 | ||
| Special Projects | |||
| Kakamega (Kenya) Orphanage | $410 | ||
| Social Justice Fund | $1,800 | ||
| Total Special Projects | $2,210 | ||
| Total Current Liabilities | $8,051 | ||
| Long-term Liabilities | |||
| Mortgage Loan | $24,332 | ||
| Replacement Reserve | $25,948 | ||
| Total Long-term Liabilities | $50,279 | ||
| Total Liabilities | $58,330 | ||
| Equity | |||
| General Fund Balance | $456,815 | ||
| Temporary Restricted Net Assets | $96 | ||
| Unrestricted Net Assets | $39,482 | ||
| Net Income | $980 | ||
| Total Equity | $497,373 | ||
| TOTAL LIABILITIES & EQUITY | $555,702 |
Do we have the resources to support our obligations? YES
NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Prepared by Greg Heath 2017-06-30
