CMM 2009-09-13
Minutes of Meeting for Worship for Business
Concord (NH) Monthly Meeting of
the Religious Society of Friends
9th Month 13, 2009
Concord (NH) Monthly Meeting gathered in Meeting for Worship for Business at the Merrimack Valley Day Care Center in Concord, NH. Friends present were: Mark Barker, Lois Booth, Linda Peters, Kathy Yuri, David Woolpert, Ruth Heath, Penny Petkiewicz, Kathy Mercer, Alisa Barnard (recording clerk), Sara Smith (clerk).
The meeting began with a period of silent worship.
09.1 Minutes of 7th Month 12, 2009: The meeting approved the minutes of the Meeting for Worship for Business on 7th Month 12, 2009.
09.2 Hosting Molly Messenger, youth coordinator for the AFSC. The meeting agreed to host a presentation by Molly. The AFSC support group will consider possible dates and will report back to the meeting.
09.3 Proposed Annual Meeting House Operating Budget (1/1/10 to 5/31/10) and the Fiscal Year 2009/2010 budget. The Housing committee asked the meeting to make recommendations about how to adjust the proposed budget.
09.3.1 Wood Pellets/ Supplies. It was pointed out that we do not need to fully stock the new meetinghouse immediately upon occupancy.
09.3.2 Snow Removal. A concern was expressed that the budgeted $800 is inadequate to cover these costs. The Housing committee will continue to pursue a quote from a local snow removal contractor. The Housing committee will talk to the contractor to clarify the question of who is responsible for snow removal during the time period that the contractor is working on site.
09.4 Annual Contributions. The clerk will contact members and attenders to ask individuals to make contributions for the fiscal year 2009/2010. This request will include a copy of the proposed Meeting House Operating budget, the FY 2008/2009 budget and the proposed FY 2009/2010 budget.
09.5 Sponsorship of the AFSC fundraiser. The meeting considered and approved a request to make a $100 donation in order to serve as a sponsor of the AFSC youth fundraiser in October.
09.6 Proposed website. The meeting was asked to brainstorm wishes for a CMM website:
- Phone conference capabilities would allow members
- Educational components for individuals interested in learning more about Quakers, the meeting, etc.
- Social networking functions
- Calendar
- Picture gallery
- Link to NEYM and Quaker Finder websites
- “Contact us” function
- Archive
- Link to CMM video created by First Day School about 10 years ago
09.7 Occupancy of an unfinished meetinghouse. A concern was expressed that moving into the meetinghouse before it is finished could lead to apathy in the fundraising process.??? The question of whether or not the meeting would be comfortable occupying an unfinished meetinghouse will be consider at Meeting for Business in 10th Month.
09.8 Assistant to the Housing committee. The Housing committee asked for help doing the “leg work” as the meeting seeks to make many choices about the details of the meetinghouse. The clerk will contact Carol Veenstra Flavin to potentially fill this role.
09.9 Roofing. Asphalt versus metal roofing. The Housing committee determined that the meeting should reconsider our choice of a metal roof. The point was made that an asphalt roof is recyclable at the end of its life, may be easier to repair, is more aesthetically pleasing. Concerns about Metal roofs: may be noisier, potential problems with snow removal, more difficult to maintain
09.10 Colors of Siding and Roofing. The meeting roof: dual gray, siding: light mist
| Respectfully submitted by, | Accepted as the approved record when signed, | |
| /s/ Alisa Barnard, Recording Clerk | /s/ Sara Smith, Presiding Clerk |
| Concord Monthly Meeting Income & Expenses | Last Fiscal Year (2008-06-01 - 2009-05-31 | Current Fiscal Year (2008-06-01 - 2010-05-31 | Compared to Last Year | Normal Year | ||||
|---|---|---|---|---|---|---|---|---|
| Approv. Budget Total | Actual Total Amount | 7 Months thru 2009-12-31 | 5 Months thru 2010-05-31 | Entire Year’s Actual Total | Entire Year’s Actual Total | Entire Year’s Percent | Projected FY 2010/2011 | |
| INCOME | ||||||||
| General Donations | $11,169 | $11,650 | ($6,596) | $8,491 | $15,087 | $3,437 | 29.5% | $15,435 |
| Interest Income | $0 | $17 | $10 | $7 | $17 | $0 | 0.0% | $20 |
| Meeting House Rental | $0 | $0 | $0 | $300 | $300 | $300 | n.a. | $1,800 |
| In-kind Contributions | $0 | $0 | $0 | $0 | $0 | $0 | n.a. | $0 |
| Literature Donations | $0 | $0 | $0 | $0 | $0 | $0 | n.a. | $0 |
| Total Income | $11,169 | $11,667 | $6,606 | $8,798 | $15,404 | $3,737 | 32.0% | $17,255 |
| EXPENSES | ||||||||
| Concord Monthly Meeting Activities | ||||||||
| Adult Education Committee | $0 | $0 | $0 | $0 | $0 | $0 | n.a. | $0 |
| Finance Committee | $15 | $9 | $9 | $4 | $13 | $4 | 38.9% | $5 |
| Housing Committee | $0 | $1,105 | $0 | $0 | $0 | ($1,105) | -100.0% | $0 |
| Library | $50 | $0 | $29 | $0 | $29 | $29 | n.a. | $50 |
| Ministry & Counsel Committee | $100 | $42 | $58 | $18 | $76 | $34 | 80.6% | $20 |
| Peace & Social Concerns Committee | $0 | $0 | $0 | $0 | $0 | $0 | n.a. | $0 |
| Religious Education Committee | $50 | $0 | $29 | $0 | $29 | $29 | n.a. | $35 |
| Advertisements & Phone | $1,100 | $962 | $642 | $401 | $1,043 | $81 | 8.4% | $1,200 |
| Newsletter | $65 | $0 | $38 | $0 | $38 | $38 | n.a. | $50 |
| Refreshments | $25 | $0 | $15 | $0 | $15 | $15 | n.a. | $20 |
| Miscellaneous | $50 | $11 | $29 | $5 | $34 | $23 | 206.8% | $50 |
| Rent / Meeting House Costs | $4,584 | $4,584 | $2,674 | $6,307 | $8,981 | $4.397 | 95.9% | $10,700 |
| Insurance | $330 | $300 | $193 | (incl. above) | $193 | ($107) | -35.7% | $0 |
| Retreat (net) | $0 | $0 | $0 | $0 | $0 | $0 | n.a. | $0 |
| Total Meeting Activity Expense | $6,369 | $6,923 | $3,715 | $6,734 | $10,449 | $3,526 | 50.9% | $12,130 |
| Support of Other Meetings and Groups | ||||||||
| Memberships | ||||||||
| Concord Interfaith Council | $50 | $50 | $29 | $21 | $50 | $0 | 0.0% | $50 |
| Dover Quarterly Meeting | $50 | $50 | $29 | $21 | $50 | $0 | 0.0% | $50 |
| NEYM - General Fund | $3,000 | $3,000 | $1,803 | $1,288 | $3,090 | $90 | 3.0% | $3,200 |
| NH Council of Churches | $50 | $50 | $29 | $21 | $50 | $0 | 0.0% | $50 |
| Other Support | ||||||||
| AFSC - NH | $600 | $600 | $381 | $258 | $618 | $18 | 3.0% | $650 |
| AFSC - National | $200 | $200 | $120 | $86 | $206 | $6 | 3.0% | $215 |
| Friends Camp (Maine) | $310 | $310 | $186 | $133 | $319 | $9 | 3.0% | $325 |
| FCNL | $100 | $100 | $60 | $43 | $103 | $3 | 3.0% | $105 |
| FWCC | $50 | $50 | $30 | $21 | $52 | $2 | 3.0% | $55 |
| NEYM - Equalization Fund | $150 | $150 | $88 | $63 | $150 | $0 | 0.0% | $150 |
| The Meeting School | $260 | $260 | $156 | $112 | $268 | $8 | 3.0% | $275 |
| Total Support of Other Meetings and Groups | $4,820 | $4,820 | $2,891 | $2,065 | $4,956 | $136,737 | 2.8% | $5,125 |
| Total Expense | $11,189 | $11,753 | $6,606 | $8,799 | $15,405 | $3,662 | 31.2% | $17,255 |
| Net Gain (or Loss-) | ($20) | ($76) | $0 | $0 | ($1) | $75 | n.a. | $0 |
— Prepared by David Freeman-Woolpert, Clerk, Finance Committee
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
