DQM 2017-10-29

Dover NH Quarterly Meeting

at Gonic Meetinghouse

October 29, 2017

Agenda

10:00 Meeting for Worship

11:00 Introductions and Lunch

12:00 Meeting for Worship for Business

Attendance: Weare - 4; Gonic - 2; N. Sandwich - 2; Dover - 2; Concord - 1; Souhegan - 1; W. Epping - 0, with regrets

10.1 Treasurer’s Report:

Treasurer submitted report of funds for the year, through September 2017.

Meeting discussed disposition of restricted funds in the past. Interest from the restricted fund has been credited to the unrestricted line. Meeting decided to research the amount of restricted monies that went to unrestricted line in the budget.
In estimate to amount of dollars that was transferred from restricted to unrestricted funds, $500 from unrestricted funds will be provided to Marion Baker for her missions.
Friends are urged to increase donations to the quarter.

10.2 Recording clerk’s report:

The recording clerk made the following recommendations regarding the management of Quarter’s records:

Purpose: The purpose of these recommendations is to establish sound record-keeping practices for meeting use and for historical preservation.

Business minutes be written and approved at time of business meeting. (Prevents need to have draft minutes.)
Submit all Quarter records prior to 2010 to NEYM or Library. Quarter gave approval for Recording Clerk to do so. In the future, either Quarter Meeting Clerk or Quarter Recording Clerk have the authority to submit records.
Research the location and disposition of records previous to the past 25 years?
Future records should be kept:
1. Two paper copies, kept separately.
2. One electronic copy.
3. Each Decade, in the year ending in 0, records will be sent to NEYM from the previous 10 years.
4. NEYM recommendations for submission [1] will be followed.
5. Recommend that Concord Monthly Meeting add a section in their website to hold Quarter’s Minutes electronically [2].

10.3 Clerk’s Report:

Clerk reported on meeting with NEYM quarter clerks.

Quarter needs to look at the purpose and function of the Quarter's business meeting. The following questions were raised with some discussion:

What is the value of quarterly meeting?
Should quarter have a focus on ministry and counsel?
Local meetings should consider what can be the value of Quarterly to each of them? e.g., Support, concern, fellowship. Friends appreciated the opportunity to share information and have discussion.

10.4 Marion Baker

NH Council of Churches new director is Jason Wells.
Event on Nov 11
Stained glass window project for the woman's prison

10.5 Program 12:30 p.m. – Outreach presented by Weare Monthly Meeting

10.6 Schedule for next Quarter Meeting:

Next quarter meeting April 29, 2018 at Weare Meeting. The program is to Continue Outreach Program discussion that was initiated today.

Respectfully Submitted,

Fay Reilly, Recording Clerk

Dover Quarterly Meeting of Friends

New England Yearly Meeting of Friends, Religious Society of Friends

c/o Muriel A. Farrar, Treasurer 148 Gear Road; Gonic, NH 03839

Treasurer’s Report: January 1, 2017 – September 30, 2017

Combined Beginning Balance: Savings, Unrestricted, and Restricted Funds: $2,312.36

**1. Unrestricted Funds** - Held in Holy Rosary Credit Union (Rochester, NH) in combination with Restricted Funds.
Unrestricted Funds	Amount	Date (MM/DD/YY)	Check №
Share/Savings - Holy Rosary Credit Union Membership Requirement:	$5.01
Beginning Balance:	$1,312.36
Expenditures (Withdrawals):
NEYM (Puente de los Amigos)	-$500.00	04/30/17	ck# 416
West Epping (Rental Porta Potty)	-$122.79	05/12/17	ck# 417
Total Expenditures (Withdrawals)	-$622.79
Income (Donations): (Please contact me if this is incorrect)
Concord MM	$10.00	06/16/17
Dover MM	$75.00	04/26/17
Gonic MM	$50.00	08/03/17
N. Sandwich MM
Weare MM	$50.00	01/26/17
Weare MM	$50.00	05/06/17
Total Income (Donations):	$235.00
Unrestricted Funds Ending Balance:	$924.57

* Interest from Restricted Funds Trust Fund will no longer be shared with Unrestricted Funds but stay in Restricted Funds to accumulate for the use of those “in service of the Lord” July 2017. All interest earned in 2017 will be allocated to Unrestricted Funds.

2. Restricted Funds** - Held in Holy Rosary Credit Union (Rochester, NH) with Unrestricted Funds.
Restricted Funds	Amount	Date (MM/DD/YY)
Beginning Balance:	$1,000.00
Expenditures (Withdrawals):	$0.00
Total Expenditures (Withdrawals)	$0.00
Income (Interest): (Please contact me if this is incorrect)
Interest Earned [$1000.00 invested in 60-month certificate of deposit @ 2.00%]	$14.81	maturing 11/17/21
Total Income (Interest):	$14.81
Restricted Funds Ending Balance:	$1,014.81

(It was decided that C.D. interest earned will stay in Restricted Funds for “…the service of the Lord”

Combined Ending Balance Unrestricted and Restricted Funds: $1,939.38

Respectfully submitted,
[3]
/s/ Muriel A. Farrar, Treasurer, Date 10/28/2017

** Restricted Funds are the “Mary G. Morrell and Horatio S. Morrell Trust Funds. Such funds are dedicated to help ‘poor … ministers …in the service of the Lord.’” (In the 1^st Month 2000 Dover Quarterly Meeting for Business minute, the treasurer was directed to maintain $1000.00 of the Restricted Funds as “principal” in keeping with restrictions on the funds, with the remainder available for use by the Quarter.)