CMM 2022-11-13

Minutes of Meeting for Worship with Concern for Business

Concord (NH) Monthly Meeting of

the Religious Society of Friends

Eleventh Month 13^th, 2022

Seventeen Friends gathered in worship to attend to business, in person and by Zoom. We opened with a brief period of Worship.

Minutes of Tenth month [1] were approved as posted on the Meeting website.

11.01 Membership: Ministry and Counsel reported that they found Friend Sharon Kulik clear to join our Monthly Meeting. We joyfully approved the acceptance of Sharon into membership.

11.02 Finance Committee: Finance Committee reported on the first five months of the fiscal year. Full financial report is attached. Friends received the report.

Financial Summary
Total Income:	$13,789
Total Expenses:	$10,350
Net Income:	$3,439

11.03 Nominating committee brought forth the name of Greg Heath to join the committee on Ministry and Counsel to replace a Friend who has a family need keeping her from this service. We approved this appointment. They also reported on the newly formed Communications Coordination committee procedures. Report attached. Friends approved.

11.04 PSECC committee reported verbally on their written report which did not make it into the advance documents. The report is attached to these minutes and will go out via emailed announcements. A major focus this month is repairing relationships with people of indigenous descent in this area. They are requesting that Meeting allocate $300 of our Social Justice funds to the workshop about the language reclamation project of the Wampanoag people [2].

11.05 Youth Religious Education reported on our ongoing support for a Kenyan young woman’s education. We have already raised support for this year and further fundraising will wait until Spring of 2023. There are plans to hold a yard sale for that purpose. They also reported on the reconstruction of our playground sandbox. There is a possible rewrite of our child safety policy to allow remote monitoring. We received this report and it will be attached to these minutes.

11.06 Ministry and Counsel received a request that children be allowed to have a lighted candle when they come into Meeting for Worship. They approved this request with the proviso that we give them a candle that is not based on fossil fuel. They plan to use holders that won’t allow them to drip. Friends approved this recommendation.

11.07 Possible Land Purchase: James F gave us a verbal report of the ad hoc group gathering fundraising pledges for the Meeting to possibly purchase the land across the road from the Meetinghouse. They are also requesting that Meeting consider asking Friends to loan money to the Meeting to bring the funding to the level needed for the purchase. Meeting would then need to set up a mechanism to repay that loan. Concern was expressed about the need for Friends to first address a shortfall in our balance sheet, despite our cash liquidity. Friends agreed to have a threshing session about how Meeting feels led about this issue. We will schedule that for fourth Sunday meeting this month.

After a brief time of quiet worship, Meeting adjourned, purposing to meet again on the Second Sunday of the Twelfth Month.

Submitted by,		Accepted as the Approved Record,

/s/ Jennifer J Smith, Recording Clerk		/s/ Mark W Barker, Presiding Co-Clerk

Concord Monthly Meeting

Statement of Operations as of Tenth Month 31, 2022 [3]

(41⅔% of Fiscal Year 2023)
Concord Monthly Meeting Statement of Operations	2022-06-01 – 2022-10-31	Budget – FY 2022-23	Budget Remaining	% of Budget Raised
Income
Contributions	$13,050	$27,400	$14,350	48%
Interest Income	$0	$810	$810	0%
Grants	$0	$0	$0	0%
Rental Income	$739	$900	$161	82%
Solar Roof Lease	$0	$240	$240	0%
Total Income	$13,789	$29,350	$15,561	47%
Expenses				% of Budget Spent
Program
Finance Committee	$0	$30	$30	0%
Hospitality	$0	$100	$100	0%
Library	$0	$140	$140	0%
Ministry & Counsel	$0	$400	$400	0%
Outreach Committee	$0	$175	$175	0%
Peace, Social & Earthcare Concerns	$0	$150	$150	0%
Right Relations	$0	$400	$400	0%
Website Expense	$148	$1,000	$852	15%
Youth & Religious Education	$0	$300	$300	0%
Total Program	$148	$2,695	$2,547	5%
Property
Data Usage	$400	$960	$560	42%
Debt Service	$1,903	$3,805	$1,902	50%
Donation in Lieu of Taxes	$0	$500	$500	0%
Electricity	$416	$1,000	$584	42%
Grounds	$30	$100	$70	30%
Insurance	$1,173	$2,890	$1,717	41%
Maintenance	$1,192	$1,180	($12)	101%
Replacement Reserve Expense	$1,588	$3,810	$2,223	42%
Snow Removal	$0	$1,600	$1,600	0%
Supplies - Bldg. & Maintenance	$67	$250	$183	27%
Wood Pellets	$517	$1,200	$683	43%
Total Property	$7,286	$17,295	$10,009	42%
Support
AFSC [4]	$594	$1,640	$1,046	36%
Dover Quarterly Meeting	$0	$10	$10	0%
FCNL [5]	$0	$157	$157	0%
Friends Camp [6]	$0	$314	$314	0%
FWCC [7]	$0	$68	$68	0%
Interfaith Council [8]	$0	$50	$50	0%
NEYM [9] - Equalization Fund	$0	$314	$314	0%
NEYM - General Fund	$2,323	$6,491	$4,168	36%
NH Council of Churches [10]	$0	$75	$75	0%
Woolman Hill [11]	$0	$241	$491	0%
Miscellaneous Expenses	–	–	–	–
Total Support	$2,917	$9,360	$6,443	31%
Total Expense	$10,350	$29,350	$19,000	35%
Net Income	$3,439

NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.

Concord Monthly Meeting FY 2023

Accrual Basis Balance Sheet as of Tenth Month 31, 2022 [12]
Concord Monthly Meeting Balance Sheet	10^th Month 31, 2022
ASSETS
Current Assets
Checking/Savings
Checking 123410166	$25,204
Money Market 101049498	$6,605
Total Checking/Savings	$31,809
Accounts Receivable
Accounts Receivable	$299
Total Accounts Receivable	$299
Other Current Assets
Prepaid Electricity	$5,585
Prepaid Expense – Other	$0
Prepaid Insurance	$469
Total Other Current Assets	$6,054
Total Current Assets		$38,161
Fixed Assets
Building	$466,455
Land (including new lot)	$144,400
Total Fixed Assets		$610,855
Total Other Assets - NH Community Loan Fund [13]		$23,982
TOTAL ASSETS			$672,999
LIABILITIES & EQUITY
Liabilities
Long-term Liabilities
Mortgage Loan	$9,723
Total Long-term Liabilities		$9,723
Total Liabilities		$9,723
Equity
General Fund Balance
Land & Building Fund	$610,855
General Fund Balance – Other	($8,134)
Total General Fund Balance		$602,721
Temp. Restricted Net Assets
Donor Restricted Funds
Asylum Seekers Support Fund (ASSF)	$300
Kakamega Family Support Fund	$794
Mindful Mortality	$475
Social Justice Fund	$603
Solar Grant Fund	$1,209
Total Donor Restricted Funds	$3,382
Meeting Temp. Restricted Funds
Blended Meeting Technology	$183
Friendly Assistance Fund	$1,000
Operating Reserve	$2,000
Replacement Reserve	$50,550
Total Meeting Temp. Restricted Funds	$53,733
Total Temp. Restricted Net Assets		$57,115
Net Income		$3,439
Total Equity		$663,276
TOTAL LIABILITIES & EQUITY			$672,999

Nominating Committee Report for November 13, 2022 Meeting for Business [14]

ITEM ONE — Ministry and Counsel Committee:
1. The release of Faith Sillars from Ministry and Counsel Committee required the discernment of names for replacing Faith. Committee members discussed names that had presented themselves while listening for a leading. Several names were heard. It was suggested that the Committee might benefit greatly from having two new members if possible.
2. After some discussion, the names of Greg Heath and one other were focused upon – Elaine agreed to speak with both. Status: Discussions took place on 11/2/22.
3. Greg called later that week to say that he would be happy to serve on Ministry and Counsel.
4. This news was joyfully celebrated by the members of the Nominating Committee.
ITEM TWO — Communications Coordination Committee: Questions have been repeatedly asked of the committee about exactly how the new Communications Coordination Committee is to work. Rich read the description from last May’s Minutes [15] which states clearly that the Coordination Committee would consist of one member from each of the Communications, Web Site and Social Media Committees. They would be called upon as needed to assist in coordinating details for the 3 committees. Heidi and Rich offered to act as conveners for this Coordination group, explaining their role, appointing representatives and establishing protocol for their service to the Meeting. All agreed that this would help clarify working methods and roles. Their service includes:
- Provide a more widely shared site for storage of Meeting passwords.
- Acting as a single point of contact for those wishing to publish information.
- Serve as back up for others on the three related committees.
- Serve as a pace of discernment when needed.

Thank you, Elaine Bello, Clerk - Nominating Committee

Peace, Social and Earthcare Concerns Committee Report for November 2022 [16]

Clothing Fundraising: We will NOT be doing a winter clothing drive this year, because the situation has changed and it is being handled a different way.
ASSF Fundraising: The fundraising for the ASSF is ongoing. Looks like we will be getting $400-$800 from the UU church. Sara will be sending out other requests and urging Meeting members to do a fall contribution.
Halloween Costumes [17]: We have managed to collect enough Halloween costumes for the group at the Comfort Inn. Need more candy, decor and bags still. Sara dropped them off with lots of help from Kath U and Sharon K. They held the event on Saturday from 4–7 in the parking lot. Lots of gratitude.
Indian Boarding Schools Workshop: NEYM is putting on a workshop on Quakers and Indian Boarding Schools Nov. 15 from 7-9. It is online. We would like to get a group together to attend and have the opportunity to be in a breakout room together to process the presentation. There is a pay as led registration and they would also like to have donations toward reparations. The reparations will be to the Wampanoag Language project [2]. PSECC will be asking for $300 from the Social Justice fund toward the reparations and any shortfall in pay as led from our group. We want this to be a big focus of the meeting during November, Indigenous Peoples month.
Also on Right Relationship — Kate Berman of Monadnock Meeting would like to have a joint program with Concord with the Pouliots and the Land Acknowledgements. We would like the Social Justice fund to donate toward their work as a reparation. Details to be worked out.

Request to meeting: Send $300 from the social justice fund to the workshop as part of the reparations.

October 20, 2022

Youth Religious Education Report, November 2022 [18]

YRE met in October.

Christine Fundraising: Because we have nearly $800 in our fund to send for Christine’s family this December, we will put off the fundraising for 2023 contribution until this spring. We plan to hold a spring yard sale that the whole Meeting will participate in. We will have a short meeting with the children some Sunday to ask for their input on fundraising for Christine. We sent the letter to Christine [19].

Playground repairs: The property committee is working to replace the broken sandbox with a new one that will have 8 sides (same side to side dimension of 10 ft). Thanks to Chris Haigh for working on this.

Candle in Worship Space: The children developed a class schedule that includes them coming into worship for at 10-15 minutes. And they requested a lit candle be present in the worship space to help them center once they enter. YRE took this request to Ministry & Counsel, per request of October Meeting [20] for Business.

Teachers/Helpers: Rich, Wendy, Ruth and Elaine are the four teachers. We need more people to sign up to be the childcare person. Please signup on Google Document or on the bulletin board.

Child Safety Policy [21]: If you would like to be an observer in the childrens’ rooms (by Zoom) please let one of us know. This would involve randomly coming into a YRE breakout room that will be open to ‘see’ our rooms. Teachers will also leave doors open and try to peek into the other room occasionally to satisfy our child safety policy.

Website: We are working with Kathi Connors on updating our website pages to reflect most recent info on Christine [22] and the new Kenya Rising [23] program.