Thirteen Friends gathered both in person and by Zoom connection and entered into quiet worship. We accepted the minutes of Tenth Month [1] as posted on the website.
We opened with a brief period of Worship.
11.01 Treasurer’s Report: We are now five months into our budget. Rental income is above what we were expecting and program expenses are lower. Our bookkeeper noted that one small expense was mis-categorized but it will be fixed for next month. We are reminded of the various special project funds in our report. A full report is attached.
Total Income: | $13,156 | |
---|---|---|
Total Expenses: | $9,253 | |
Net Income: | $3,903 |
11.02 The Finance Committee met last month and is implementing some improvements to good internal control in our bookkeeping; the Treasurer will send out the notices of annual contributions and they will be reviewed by the Finance Committee to insure that all checks were deposited into the appropriate account.
They are also considering moving a portion of our funds into a socially responsible investment vehicle such as the NEYM Pooled Funds [2] to gain potentially higher returns than what we’re currently earning in our banking account and in the Community Loan fund. We could invest $5–10k, leaving approximately $10k in our bank account to provide sufficient liquidity.
11.03 The Property Committee is continuing to work on acoustic improvements to both the worship and fellowship spaces. We have learned that we’re required to have asphalt striping in our parking lot and will take care of that in spring. They are also replacing our thermostats with some that can communicate wirelessly. They are continuing to seek a solution for battery back-up for light and heat during a power outage. A full report is attached.
11.04 The Outreach Committee has been very active and engaged, working on a mission statement and enumerating a list of goals. One current project is working with our web clerk to help make the website simpler and easier for new visitors to use without losing anything that we already have and value. A test site will be provided for member interaction and feedback. Their report is attached.
11.05 The Youth Religious Education Committee reports that they had children for outdoor First Day School for the past month, and are working with the Pandemic Response Team to see what we can do as we move into colder weather.
After a brief time of quiet worship, Meeting adjourned, purposing to meet again on the Second Sunday of the Twelfth month.
Submitted by, | Accepted as the Approved Record, | |
/s/ Heidi Babb, Recording Clerk | /s/ Mark Barker, Presiding Co-Clerk |
Concord Monthly Meeting Budget vs. Actual | 2021-06-01 – 2021-10-31 | Budget – FY 2021-22 | Budget $ Remaining | % of Budget |
---|---|---|---|---|
Income | ||||
Contributions | $12,771 | $25,672 | $12,901 | 50% |
Interest Income | – | $810 | $810 | 0% |
Prior Year Funds | – | $723 | $723 | 0% |
Rental Income | $385 | $300 | $-85 | 128% |
Solar Roof Lease | – | $240 | $240 | 0% |
Total Income | $13,156 | $27,745 | $14,589 | 47% |
Expenses | ||||
Program | ||||
Finance Committee | – | $30 | $30 | 0% |
Hospitality | $14 | $100 | $86 | 14% |
Library | – | $140 | $140 | 0% |
Ministry & Counsel | $40 | $400 | $360 | 10% |
Outreach Committee | – | $475 | $475 | 0% |
Peace, Social & Earthcare Concerns | – | $150 | $150 | 0% |
Right Relations | – | $500 | $500 | 0% |
Website Expense | – | $300 | $300 | 0% |
Youth & Religious Education | – | $300 | $300 | 0% |
Total Program | $54 | $2,395 | $2,341 | 2% |
Property | ||||
Data Usage | $500 | $1,000 | $500 | 50% |
Debt Service | $1,903 | $3,805 | $1,902 | 50% |
Donation in Lieu of Taxes | – | $500 | $500 | 0% |
Electricity | $416 | $1,000 | $584 | 42% |
Grounds | – | $100 | $100 | 0% |
Insurance | $951 | $2,200 | $1,249 | 43% |
Maintenance | $800 | $500 | ($300) | 160% |
Replacement Reserve Expense | $1,588 | $3,810 | $2,223 | 42% |
Snow Removal | – | $1,700 | $1,700 | 0% |
Supplies - Bldg. & Maintenance | $72 | $300 | $228 | 24% |
Wood Pellets | – | $1,300 | $1,300 | 0% |
Total Property | $6,229 | $16,215 | $9,986 | 38% |
Support | ||||
AFSC [4] | $667 | $1,600 | $933 | 42% |
Dover Quarterly Meeting | – | $10 | $10 | 0% |
FCNL [5] | – | $153 | $153 | 0% |
Friends Camp [6] | – | $306 | $306 | 0% |
FWCC [7] | – | $66 | $66 | 0% |
Interfaith Council [8] | – | $50 | $50 | 0% |
NEYM [9] - Equalization Fund | – | $306 | $306 | 0% |
NEYM - General Fund | $2,303 | $6,334 | $4,031 | 36% |
NH Council of Churches [10] | – | $75 | $75 | 0% |
Woolman Hill [11] | – | $235 | $235 | 0% |
Miscellaneous Expenses | – | – | – | – |
Total Support | $2,970 | $9,135 | $6,165 | 33% |
Total Expense | $9,253 | $27,745 | $18,491 | 33% |
Net Income | $3,903 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
Concord Monthly Meeting Balance Sheet | 10th Month 31, 2021 | ||
---|---|---|---|
ASSETS | |||
Current Assets | |||
Checking/Savings | |||
Checking 123410166 | $21,167 | ||
Money Market 101049498 | $6,604 | ||
Total Checking/Savings | $28,771 | ||
Accounts Receivable | |||
Accounts Receivable | $0 | ||
Total Accounts Receivable | $0 | ||
Other Current Assets | |||
Prepaid Electricity | $6,584 | ||
Prepaid Insurance | $380 | ||
Total Other Current Assets | $6,964 | ||
Total Current Assets | $35,735 | ||
Fixed Assets | |||
Building | $466,455 | ||
Land (including new lot) | $144,400 | ||
Total Fixed Assets | $610,855 | ||
Total Other Assets - NH Community Loan Fund [13] | $23,123 | ||
TOTAL ASSETS | $669,713 | ||
LIABILITIES & EQUITY | |||
Liabilities | |||
Current Liabilities | |||
Accounts Payable | |||
Accounts Payable | $0 | ||
Total Accounts Payable | $0 | ||
Other Current Liabilities | |||
Building & Grounds Fund | $485 | ||
Friendly Assistance Fund | $1,000 | ||
Operating Reserve | $2,000 | ||
Solar Grant Funds | $1,209 | ||
Special Projects | |||
Asylum Seekers Support Fund | $1,260 | ||
Blended Meeting Technology | $733 | ||
Christine / Kakamega Care Centre | $915 | ||
Mindful Mortality | $200 | ||
Social Justice Fund | $603 | ||
Woolman Hill | $500 | ||
Total Special Projects | $4,212 | ||
Total Other Current Liabilities | $0 | ||
Total Current Liabilities | $8,906 | ||
Long-term Liabilities | |||
Mortgage Loan 1 | $12,942 | ||
Replacement Reserve | $46,740 | ||
Total Long-term Liabilities | $59,682 | ||
Total Liabilities | $68,588 | ||
Total Equity | $601,125 | ||
TOTAL LIABILITIES & EQUITY | $669,713 |
NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Do we have the resources to support our obligations? No
Variable Assets Less Current Liabilities and Replacement Reserve = ($691)
+ Total Current Assets | $35,735 | |
+ Total NHCLF Loans | $23,123 | |
Total Available Assets | $58,858 | |
- Total Current Liabilities | ($8,906) | |
- Replacement Reserve | ($46,740) | |
- YTD Net Income | ($3,903) | |
($59,549) | ||
= Net Unrestricted Funds: (if projected budget is achieved) |
($691) |
Finance Committee Meeting Notes, 8th of Eleventh Month 2021 [14]
Attending (all by Zoom): Chris H, Greg H, Rich K, Dave W (Recording clerk and convener)
(Property Committee reports that new thermostats will be paid from Replacement Reserve.)
On the recommendation of a Meeting member, Greg suggested someone else beside the bookkeeper receive and deposit checks to cancel the risk of the bookkeeper putting some of them into a hidden bank account controlled only by him or herself.
On further discussion it was agreed that it would be easier, and sufficiently likely to be effective, for the Treasurer (Chris) to be responsible for sending out the annual notices for tax reporting re: personal contributions to the Meeting, so that any checks not deposited into the Meeting’s bank account should be apparent to the contributor and objections could be raised.
We reviewed and discussed the two concerns expressed previously by Committee member:
to Meeting for Business, Eleventh Month 2021
The Outreach Committee has continued working on a Mission Statement and has enumerated some broad goals. We met once since October Business Meeting (we have met 6 times since June).
We are working with Mark on a new landing page [17] for the website, which is simpler, more mobile-friendly, and attractive to newcomers and those interested in attending the first time. This does not preclude using all the amazing and wonderful content that Mark has gathered, created, and faithfully maintained, that is so useful to the Meeting.
Links:
[1] https://www.concordfriendsmeeting.org/2021-10-10_CMM_Minutes
[2] https://neym.org/sites/default/files/2019-05/Pooled%20Fund%20Investment%20Guidelines%20-%202016-05-17.pdf
[3] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-IncomeExpenseFY2022asof2021-10-31-for2021Nov.xlsx
[4] https://www.afsc.org/
[5] https://www.fcnl.org/
[6] https://www.friendscamp.org/
[7] http://fwcc.world/
[8] https://www.greaterconcordinterfaithcouncil.org/
[9] https://neym.org
[10] http://nhchurches.org/
[11] http://woolmanhill.org/
[12] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-BalanceSheetFY2022asof2021-10-31-for2021Nov.xlsx
[13] https://www.communityloanfund.org/
[14] https://www.concordfriendsmeeting.org/sites/all/files/documents/2021-11-08-CMMFinanceCommitteeMeetingNotes.docx
[15] https://www.concordfriendsmeeting.org/sites/all/files/documents/2021-11-14-PropertyCommitteeReport.docx
[16] https://www.armstrongceilings.com/commercial/en/commercial-ceilings-walls/acoustibuilt-ceiling-panels.html
[17] https://www.concordfriendsmeeting.org/sites/all/files/images/Model2OneColorWithLines.jpg