Sixteen Friends gathered by Zoom connection and entered into quiet worship. We accepted the minutes of Fourth Month [1] as posted on the website.
05.1 Nominations: The clerk of nominating committee presented their report of positions for Friends use of their gifts in service to the Meeting in the coming year. It was sent out electronically prior to this business session. She pointed out that the report includes designation of an initial convener, but the clerking of those committees will be decided at the first meeting of the committee. New appointments noted included Heidi B as recording clerk and as a member of nominating committee and Wendy L as communications assistant. Several committees have grown due to Friends expressing interest in serving there.
We decided that our M&C should appoint the representatives to NEYM M&C.
Friends accepted the nominating committee recommendations [2]. We also accepted the clerk’s report that he had formed a clerk’s consultation committee which is noted on the nominating committee report.
05.2 Proposed Budget for FY2021: Finance committee presented the finalization of the budget for the coming fiscal year, which had been sent out electronically before this business session and as a draft the month before.
Friends were also informed that there may be a surplus of income over expenses when the current fiscal year closes at the end of the month. Finance will ask Friends to reach out to organizations that we usually support to see whether our surplus might be used to help with extraordinary needs at any of these organizations due to the pandemic. Friends can let them know now if they are a good contact for an organization.
After hearing the reasoning for some changes in some lines of the budget, Friends were happy to accept the budget for the coming year beginning June 1, 2020.
05.3 Meeting Times: A concern was raised about the time for the scheduled beginning of weekly Meeting for Worship (since we no longer have singing together for 15 minutes before settling into waiting worship). The clerk of M&C brought a proposal that we begin waiting worship at 10:00 a.m. Friends wanted this change to be considered during the coming month before making any decision to change from our current time of 10:15 a.m. allowing more Friends to be made aware of the proposal. M&C can change its procedure for when they begin the Zoom hosting and will notify the rest of us.
[NB. Confusion about minute 05.3 led the recording clerk to read what had been written more carefully. It wasn't inaccurate, but it wasn't clear either. That minute has been rewritten, which should be pointed out before the minutes are accepted as final. At the meeting for business on Sixth month 14, 2020, the re-written minute was accepted by Friends.]
05.4 Zoom Fatigue: Friends are all feeling a concern about Zoom fatigue that may be exacerbated by considering business or having a special program too quickly after the close of regular Meeting for Worship, greeting each other and having announcements. We are not ready to make decisions for the longer term, but we will experiment in Sixth month with starting our consideration of business at 1:00 p.m. on the second Sunday.
After a brief time of quiet worship, Meeting adjourned, purposing to meet again on the Second Sunday of June 2020.
Submitted by, | Accepted as the Approved Record, | |
/s/ Jennifer J. Smith, Recording Clerk | /s/ Richard Kleinschmidt, Presiding Clerk |
Concord Monthly Meeting Income & Expenses | 2019-06-01 – 2020-04-30 | FY 2020 Budget | Amount Remaining | % Budget |
---|---|---|---|---|
Income | ||||
Contributions | $22,262 | $25,150 | $2,888 | 89% |
Interest Income | $644 | $680 | $36 | 95% |
Rental Income | $1,773 | $1,500 | -$273 | 118% |
Solar Roof Lease | $240 | $240 | 100% | |
Total Income | $25,051 | $27,570 | $2,519 | 91% |
Expenses | ||||
Program | ||||
Budget/Finance Committee | $0 | $30 | $30 | 0% |
Hospitality | $109 | $180 | $71 | 61% |
Library | $40 | $90 | $50 | 44% |
Ministry & Counsel | $225 | $225 | $0 | 100% |
Outreach | ||||
Outreach - Other | $153 | $355 | $202 | 43% |
Website Expenses | $64 | $280 | $216 | 23% |
Total Outreach | $217 | $635 | $418 | 34% |
Peace, Social & Earthcare Concerns | $0 | $600 | $600 | 0% |
Youth & Religious Education | $134 | $300 | $166 | 45% |
Total Program | $725 | $2,060 | $1,335 | 35% |
Property | ||||
Building Maintenance | $308 | $600 | $292 | 51% |
Debt Service | $2,855 | $3,805 | $950 | 75% |
Donation in Lieu of Taxes | $0 | $500 | $500 | 0% |
Electricity | $917 | $1,000 | $83 | 92% |
Grounds | $0 | $100 | $100 | 0% |
Insurance | $1,789 | $2,000 | $211 | 89% |
Replacement Reserve Expense | $4,400 | $4,800 | $400 | 92% |
Snow Removal | $1,380 | $2,000 | $620 | 69% |
Supplies - Bldg. & Maintenance | $374 | $200 | -$174 | 187% |
Wood Pellets | $1,735 | $1,680 | -$55 | 103% |
Total Property | $13,757 | $16,685 | $2,928 | 82% |
Support | ||||
AFSC [4] | $1,435 | $1,565 | $130 | 92% |
Dover Quarterly Meeting | $0 | $10 | $10 | 0% |
FCNL [5] | $0 | $150 | $150 | 0% |
Friends Camp [6] | $0 | $300 | $300 | 0% |
FWCC [7] | $0 | $65 | $65 | 0% |
Interfaith Council [8] | $0 | $50 | $50 | 0% |
NEYM [9] - Equalization Fund | $0 | $290 | $290 | 0% |
NEYM - General Fund | $5,583 | $6,090 | $508 | 92% |
NH Council of Churches [10] | $0 | $75 | $75 | 0% |
Woolman Hill [11] | $0 | $230 | $230 | 0% |
Total Support | $7,017 | $8,825 | $1,808 | 80% |
Total Other Misc. Expense | $132 | |||
Total Expense | $21,631 | $27,570 | $5,939 | 78% |
Net Income | $3,419 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
Concord Monthly Meeting Balance Sheet | 4th Month 30, 2020 | ||
---|---|---|---|
ASSETS | |||
Current Assets | |||
Checking/Savings | |||
Checking 123410166 | $17,235 | ||
Money Market 101049498 | $6,599 | ||
Total Checking/Savings | $23,834 | ||
Accounts Receivable | |||
Accounts Receivable | $0 | ||
Total Accounts Receivable | $0 | ||
Other Current Assets | |||
Prepaid Electricity | $8,083 | ||
Prepaid Insurance | $1,375 | ||
Undeposited Funds | $330 | ||
Total Other Current Assets | $9,788 | ||
Total Current Assets | $33,622 | ||
Fixed Assets | |||
Building | $466,455 | ||
Land (including new lot) | $144,400 | ||
Total Fixed Assets | $610,855 | ||
Total Other Assets - NH Community Loan Fund [13] | $22,187 | ||
TOTAL ASSETS | $666,664 | ||
LIABILITIES & EQUITY | |||
Liabilities | |||
Current Liabilities | |||
Accounts Payable | |||
Accounts Payable | $0 | ||
Total Accounts Payable | $0 | ||
Other Current Liabilities | |||
Building & Grounds Fund | $485 | ||
Friendly Assistance Fund | $1,000 | ||
Operating Reserve | $3,000 | ||
Solar Grant Funds | $1,209 | ||
Special Projects | |||
AFSC-NH | $0 | ||
Christine / Kakamega Care Centre | $1,211 | ||
Social Justice Fund | $603 | ||
Total Special Projects | $1,814 | ||
Total Other Current Liabilities | $7,508 | ||
Total Current Liabilities | $7,615 | ||
Long-term Liabilities | |||
Mortgage Loan 1 | $18,920 | ||
Replacement Reserve | $41,069 | ||
Total Long-term Liabilities | $59,988 | ||
Total Liabilities | $67,603 | ||
Equity | |||
General Fund Balance | $549,811 | ||
Unrestricted Net Assets | $45,963 | ||
Net Income | $3,288 | ||
Total Equity | $599,061 | ||
TOTAL LIABILITIES & EQUITY | $666,664 |
NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Do we have the resources to support our obligations? YES
Variable Assets Less Current Liabilities and Replacement Reserve = $3,706
+ Total Current Assets | $33,622 | |
+ Total NHCLF Loans | $22,187 | |
Total Available Assets | $55,809 | |
- Total Current Liabilities | ($7,615) | |
- Replacement Reserve | ($41,069) | |
- YTD Net Income | ($3,419) | |
($52,103) | ||
= Net Unrestricted Funds: (if projected budget is achieved) |
$3,706 |
Year | Donation Amount |
---|---|
2015 | $23,676 |
2016 | $22,850 |
2017 | $24,327 |
2018 | $25,234 |
2019 | $26,720? |
Concord Monthly Meeting Budget Comparisons & Proposal | 2019-06-01 – 2020-04-20 | Projection – FY 2020 | Budget – FY 2020 | Proposed Budget – FY 2021 | |
---|---|---|---|---|---|
Income | |||||
Contributions | $22,262 | $24,062 | $25,150 | $25,415 | 1 |
Interest Income | $644 | $760 | $680 | $810 | |
Rental Income | $1,773 | $1,773 | $1,500 | $500 | 9 |
Offset to COVID-19 Expense | $132 | $132 | - | - | 8 |
Solar Roof Lease | $240 | $240 | $240 | $240 | |
Total Income | $25,051 | $26,967 | $27,570 | $26,965 | |
Expenses | |||||
Program | |||||
COVID-19 Expense | $132 | $132 | - | - | 8 |
Finance Committee | - | - | $30 | $30 | 2 |
Hospitality | $109 | $180 | $180 | $180 | 3 |
Library | $40 | $100 | $90 | $140 | 2 |
Ministry & Counsel | $225 | $225 | $225 | $400 | 2 |
Outreach | |||||
Outreach - Other | $153 | $100 | $355 | $475 | 4 |
Website Expenses | $64 | $280 | $280 | $300 | |
Total Outreach | $217 | $380 | $635 | $775 | |
Peace, Social & Earthcare Concerns | - | - | $600 | $300 | 2 |
Youth & Religious Education | $134 | $250 | $300 | $300 | 2 |
Total Program | $807 | $1,267 | $2,060 | $2,125 | |
Property | |||||
Building Maintenance | $308 | $308 | $600 | $500 | 3 |
Debt Service | $2,855 | $3,805 | $3,805 | $3,805 | 3 |
Donation in Lieu of Taxes | $0 | $500 | $500 | $500 | |
Electricity | $917 | $1,000 | $1,000 | $1,000 | 6 |
Grounds | $0 | $100 | $100 | $100 | |
Insurance | $1,789 | $1,960 | $2,000 | $2,155 | |
Replacement Reserve Expense | $4,400 | $4,800 | $4,800 | $3,810 | 5 |
Snow Removal | $1,380 | $1,900 | $2,000 | $2,000 | 3 |
Supplies - Bldg. & Maintenance | $374 | $250 | $250 | $300 | 3 |
Wood Pellets | $1,680 | $1,680 | $1,680 | $1,680 | |
Total Property | $13,703 | $16,304 | $16,685 | $15,850 | |
Support | |||||
AFSC [4] | $1,435 | $1,565 | $1,565 | $1,600 | 7 |
Dover Quarterly Meeting | $0 | $10 | $10 | $10 | |
FCNL [5] | $0 | $140 | $140 | $150 | |
Friends Camp [6] | $0 | $280 | $280 | $300 | |
FWCC [7] | $0 | $60 | $60 | $65 | |
Interfaith Council [8] | $0 | $50 | $50 | $50 | |
NEYM [9] - Equalization Fund | $0 | $290 | $290 | $300 | 7 |
NEYM - General Fund | $5,383 | $6,090 | $6,090 | $6,210 | 7 |
NH Council of Churches [10] | $0 | $75 | $75 | $75 | |
Woolman Hill [11] | $0 | $230 | $230 | $230 | |
Total Support | $7,018 | $8,825 | $8,825 | $8,990 | |
Total Expense | $21,578 | $26,396 | $27,570 | $26,965 | |
Net Income | $3,473 | $1,114 | - | - |
We suggest the groups decide if they want to experiment with different prompts and decide ahead what it will be. Continue to check in with each other, then experiment with other ways to deepen your relationships. We started with these small groups so that if others want to join there is room, and we feel there is no reason people could not join whenever they feel ready. Let M&C know if you are interested. If we want to keep groups going, we may shuffle and re-form them periodically.
Links:
[1] https://www.concordfriendsmeeting.org/2020-04-12_CMM_Minutes
[2] https://www.concordfriendsmeeting.org/Contacts2020-2021-Officers%2526CommitteesOfConcordFriendsMeeting
[3] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-IncomeExpenseFY2020asof2020-04-30forMay.xlsx
[4] https://www.afsc.org/
[5] https://www.fcnl.org/
[6] https://www.friendscamp.org/
[7] http://fwcc.world/
[8] https://www.greaterconcordinterfaithcouncil.org/
[9] https://neym.org
[10] http://nhchurches.org/
[11] http://woolmanhill.org/
[12] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-BalanceSheetFY2020asof2020-04-30forMay.xlsx
[13] https://www.communityloanfund.org/
[14] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-BudgetFY2021worksheet.pdf