[Fourteen] Friends gathered and entered into quiet worship. We accepted the minutes of Seventh month [1] as posted on the website.
09.1 Budget Committee. Budget committee report was presented by the treasurer. See the attached spreadsheets
The bottom-line numbers are:
09.2 PSECC reported that they are working on a future plan for a program on mass incarceration. It was noted that there is a sign up on the Meetinghouse bulletin board for bringing food to the annual AFSC fundraising dinner and that Concord Friends usually stay after the event to help with clean up.
09.3 Ministry and Counsel submitted a written report that is appended here. Highlights include:
09.4 Property Committee report was presented and is appended. Discussion of the committee decision not to recommend that the Meeting acquire a wifi capability occurred. We accepted the report but note that more discernment about this may be needed.
09.5 Landscape Design Committee submitted a written report that was read by the clerk. It is appended to these minutes.
There was no report from either Youth Religious Education or Nominating committees. No committee report was sent from Outreach, but we received a verbal report that members of the committee are working on plans to do outreach at the Concord Multicultural Festival [3] [on September 22nd].
Meeting closed with brief worship, purposing to meet again on the second Sunday of Tenth month.
Submitted by, | Accepted as the Approved Record, | |
/s/ Jennifer J. Smith, Recording Clerk | /s/ Richard Kleinschmidt, Presiding Clerk |
Concord Monthly Meeting Income & Expenses | 2018-06-01 - 2019-05-31 | FY 2019 Budget | % Budget |
---|---|---|---|
Income | |||
Contributions | $23,870 | $25,271 | 95% |
Interest Income | $742 | $680 | 109% |
Rental Income | $1,645 | $1,380 | 119% |
Solar Roof Lease | $240 | ||
Total Income | $26,497 | $27,331 | 97% |
Expenses | |||
Program | |||
Budget Committee | $21 | $30 | 71% |
Hospitality | $78 | $180 | 43% |
Library | $0 | $50 | 0% |
Ministry & Counsel | $157 | $175 | 90% |
Outreach | |||
Website Expenses | $231 | $280 | 83% |
Outreach - Other | $324 | $260 | 125% |
Total Outreach | $324 | $540 | 103% |
Peace, Social & Earthcare Concerns | $250 | $300 | 83% |
Youth & Religious Education | $436 | $300 | 14% |
Total Program | $1,497 | $1,575 | 95% |
Property | |||
Building Maintenance | $518 | $600 | 86% |
Debt Service | $3,806 | $3,806 | 100% |
Donation in Lieu of Taxes | $500 | $500 | 100% |
Electricity | $1,000 | $1,000 | 100% |
Grounds | $101 | $100 | 101% |
Insurance | $1,792 | $1,800 | 100% |
Replacement Reserve Expense | $5,760 | $5,760 | 100% |
Snow Removal | $1,560 | $1,900 | 82% |
Supplies - Bldg. & Maintenance | $193 | $190 | 102% |
Wood Pellets | $1,597 | $1,600 | 100% |
Total Property | $16,827 | $17,256 | 98% |
Support | |||
AFSC [5] | $1,490 | $1,490 | 100% |
Dover Quarterly Meeting | $10 | $10 | 100% |
FCNL [6] | $140 | $140 | 100% |
Friends Camp [7] | $280 | $280 | 100% |
FWCC [8] | $60 | $60 | 100% |
Interfaith Council [9] | $50 | $50 | 100% |
NEYM [10] - Equalization Fund | $275 | $275 | 100% |
NEYM - General Fund | $5,800 | $5,800 | 100% |
NHCADP [11] | $100 | $100 | 100% |
NH Council of Churches [12] | $75 | $75 | 100% |
Woolman Hill [13] | $220 | $220 | 100% |
Total Support | $8,500 | $8,500 | 100% |
Total Expense | $26,824 | $27,331 | 98% |
Net Income | ($327) |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
Concord Monthly Meeting Balance Sheet | 5th Month 31, 2019 | ||
---|---|---|---|
ASSETS | |||
Current Assets | |||
Checking/Savings | |||
Checking 123410166 | $13,671 | ||
Money Market 101049498 | $6,593 | ||
Total Checking/Savings | $20,264 | ||
Other Current Assets | |||
Prepaid Electricity | $9,000 | ||
Prepaid Expense - Other | $64 | ||
Prepaid Insurance | $1,102 | ||
Prepaid Wood Pellets | $100 | ||
Total Other Current Assets | $10,265 | ||
Total Current Assets | $30,529 | ||
Fixed Assets | |||
Building | $466,455 | ||
Land (including new lot) | $144,400 | ||
Total Fixed Assets | $610,855 | ||
Total Other Assets - NH Community Loan Fund [15] | $21,550 | ||
TOTAL ASSETS | $662,934 | ||
LIABILITIES & EQUITY | |||
Liabilities | |||
Current Liabilities | |||
Building & Grounds Fund | $9270 | ||
Friendly Assistance Fund | $1,000 | ||
Operating Reserve | $3,000 | ||
Solar Grant Funds | $1,209 | ||
Special Projects | |||
Christine / Kakamega Care Centre | $568 | ||
Social Justice Fund | $869 | ||
Total Special Projects | $1,437 | ||
Total Current Liabilities | $11.573 | ||
Long-term Liabilities | |||
Mortgage Loan 1 | $21,893 | ||
Replacement Reserve | $36,669 | ||
Total Long-term Liabilities | $58,362 | ||
Total Liabilities | $69,934 | ||
Equity | $593,000 | ||
TOTAL LIABILITIES ∧ EQUITY | $662,934 |
Concord Monthly Meeting Income & Expenses | 2019-06-01 - 2019-08-31 | FY 2020 Budget | Amount Remaining | % Budget |
---|---|---|---|---|
Income | ||||
Contributions | $8,947 | $25,150 | $16,303 | 36% |
Interest Income | $0 | $680 | $680 | 0% |
Rental Income | $400 | $1,500 | $1,100 | 27% |
Solar Roof Lease | $0 | $240 | $240 | 0% |
Total Income | $9,347 | $27,570 | $18,223 | 34% |
Expenses | ||||
Program | ||||
Budget Committee | $0 | $30 | $30 | 0% |
Hospitality | $24 | $180 | $156 | 13% |
Library | $0 | $90 | $90 | 0% |
Ministry & Counsel | $0 | $225 | $225 | 0% |
Outreach | ||||
Outreach - Other | $0 | $355 | $355 | 0% |
Website Expenses | $64 | $280 | $216 | 23% |
Total Outreach | $64 | $635 | $571 | 10% |
Peace, Social & Earthcare Concerns | $0 | $600 | $600 | 0% |
Youth & Religious Education | $0 | $300 | $300 | 0% |
Total Program | $88 | $2,060 | $1,972 | 4% |
Property | ||||
Building Maintenance | $0 | $600 | $800 | 0% |
Debt Service | $952 | $3,806 | $2,853 | 25% |
Donation in Lieu of Taxes | $0 | $500 | $500 | 0% |
Electricity | $250 | $1,000 | $750 | 25% |
Grounds | $0 | $100 | $100 | 0% |
Insurance | $472 | $2,000 | $1,528 | 24% |
Replacement Reserve Expense | $1,200 | $4,800 | $3,600 | 25% |
Snow Removal | $0 | $2,000 | $2,000 | 0% |
Supplies - Bldg. & Maintenance | $38 | $200 | $200 | 19% |
Wood Pellets | $0 | $1,680 | $1,680 | 0% |
Total Property | $2,911 | $18,685 | $13,774 | 17% |
Support | ||||
AFSC [5] | $391 | $1,565 | $1,174 | 25% |
Dover Quarterly Meeting | $0 | $10 | $10 | 0% |
FCNL [6] | $0 | $150 | $150 | 0% |
Friends Camp [7] | $0 | $300 | $300 | 0% |
FWCC [8] | $0 | $65 | $65 | 0% |
Interfaith Council [9] | $0 | $50 | $50 | 0% |
NEYM [10] - Equalization Fund | $0 | $290 | $290 | 0% |
NEYM - General Fund | $1,523 | $6,090 | $1,568 | 25% |
NH Council of Churches [12] | $0 | $75 | $75 | 0% |
Woolman Hill [13] | $0 | $230 | $230 | 0% |
Total Support | $1,914 | $8,825 | $6,911 | 22% |
Total Expense | $4,913 | $27,570 | $22,657 | 18% |
Net Income | $4,435 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
Concord Monthly Meeting Balance Sheet | 8th Month 31, 2019 | ||
---|---|---|---|
ASSETS | |||
Current Assets | |||
Checking/Savings | |||
Checking 123410166 | $25,667 | ||
Money Market 101049498 | $2,580 | ||
Total Checking/Savings | $28,247 | ||
Other Current Assets | |||
Prepaid Expense - Other | $0 | ||
Prepaid Insurance | $800 | ||
Prepaid Wood Pellets | $488 | ||
Total Other Current Assets | $1,288 | ||
Total Current Assets | $29,535 | ||
Fixed Assets | |||
Building | $466,455 | ||
Land (including new lot) | $50,000 | ||
Total Fixed Assets | $516,455 | ||
Total Other Assets - NH Community Loan Fund [15] | $10,485 | ||
TOTAL ASSETS | $566,475 | ||
LIABILITIES & EQUITY | |||
Liabilities | |||
Current Liabilities | |||
Building & Grounds Fund | $615 | ||
Friendly Assistance Fund | $1,000 | ||
Operating Reserve | $3,000 | ||
Solar Grant Funds | $1,225 | ||
Special Projects | |||
Christine / Kakamega Care Centre | $370 | ||
Social Justice Fund | $1,800 | ||
Total Special Projects | $2,170 | ||
Total Current Liabilities | $8.011 | ||
Long-term Liabilities | |||
Mortgage Loan 1 | $24,332 | ||
Replacement Reserve | $25,948 | ||
Total Long-term Liabilities | $50,279 | ||
Total Liabilities | $58,290 | ||
Equity | |||
General Fund Balance | $456,815 | ||
Temp. Restricted Net Assets | $96 | ||
Unestricted Net Assets | $39,482 | ||
Net Income | $1,795 | ||
Total Equity | $498,185 | ||
TOTAL LIABILITIES & EQUITY | $556,475 |
NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.
Do we have the resources to support our obligations? YES
Variable Assets Less Current Liabilities and Replacement Reserve = $4,837
+ Total Current Assets | $29,535 | |
+ Total NHCLF Loans | $10,485 | |
Total Available Assets | $40,020 | |
- Total Current Liabilities | ($8,011) | |
- Replacement Reserve | ($25,948) | |
- YTD Net Income | ($4,435) | |
($38,394) | ||
= Net Unrestricted Funds: (if projected budget is achieved) |
$1,626 |
Ministry and Counsel Report
to Meeting for Worship with attention to Business
September 2019
Property Committee Report for Meeting for Business, Ninth Month 8, 2019
Property Committee met this week and set up its framework for the year.
Cleaning Days: We have established cleaning days for the rise of meeting on third Sundays every other month beginning this month, recognizing that other plans the Meeting could make may preempt this from time to time.
Septic System: This spring the septic system was pumped for the first time and we have been advised that every nine years is not too infrequent for pumping given present uses of the building. We have been urged by the pumper to remove the apple tree that is near the tank in front of the Meeting Room. He says that its roots will surely invade the tank and cause problems for us. We will remove the tree before the ground freezes.
Triple-trunk Oak Tree: We are keeping an eye on the triple trunk oak and will take it down at some point.
WiFi: We considered obtaining WiFi for the meetinghouse, an item referred from Ministry and Counsel, and have concluded to not pursue it further at this time.
Responsibility for Spaces: We recognize that orderliness of the Mechanical Room and attic spaces are our responsibility. We ask that members and attenders not place items there without first consulting with the Committee members.
Heating: Last heating season Ministry and Counsel asked that we set the Meeting Room temperature to 70°F during the heating season. We will do that, but we plan to keep the Fellowship Room and Classrooms at 67°F until we get further input from the Meeting.
Kitchen Dish Washing Procedures: The proper method that we ask everyone to follow is a three-sink method.
We plan to place signage to assist with this. We are looking into wall hanging systems for a drip dry method for items washed with the help of Ruth Heath.
Land Uses: We are looking into the feasibility of having a green burial site on the property and have obtained some preliminary advice from an expert in the matter.
Landscape Committee Report for Meeting for Business, Ninth Month 3, 2019
The Committee has not met since early spring when plans were made for the current growing season. The plantings we made are looking healthy for the most part and watering has been discontinued, at least until we hit a major dry spell. Due to some good luck and Richard’s referral to a source of landscape timbers, we have a good supply to be able to get us through the anticipated needs.
As individuals, members of the Landscape Committee have been mulling ideas for completion of the spaces in front of the south face of our building. There had been thought of getting more loam this season to prepare for next growing season, with the landscape plan incomplete, it feels premature to purchase and spread loam at this time.
The committee will be meeting to formalize a plan for next growing season during the fall and winter months.
Links:
[1] https://www.concordfriendsmeeting.org/2019-07-14_CMM_Minutes
[2] https://www.concordfriendsmeeting.org/sites/all/files/documents/NEYM-InterimF%26P-Dying%2CDeath%26Bereavement%2Casat2019-08.07.pdf
[3] https://concordnhmulticulturalfestival.org/
[4] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-IncomeExpenseEndOfFY2019.xlsx
[5] https://www.afsc.org/
[6] https://www.fcnl.org/
[7] https://www.friendscamp.org/
[8] http://fwcc.world/
[9] https://www.greaterconcordinterfaithcouncil.org/
[10] https://neym.org
[11] http://nodeathpenaltynh.org/
[12] http://nhchurches.org/
[13] http://woolmanhill.org/
[14] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-BalanceSheetEndOfFY2019.xlsx
[15] https://www.communityloanfund.org/
[16] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-IncomeExpenseFY2020asof-2019-08-31.xlsx
[17] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-BalanceSheetFY2020asof-2019-08-31.xlsx