CMM 2019-07-14

Minutes of Meeting for Worship for Conduct of Business

Concord (NH) Monthly Meeting of

the Religious Society of Friends

Seventh Month 14, 2019

Fifteen Friends gathered and entered into quiet worship. We accepted the minutes of Sixth month [1] as posted on the website.

07.1 Budget Committee. The treasurer passed out an income and expense statement for the first month of the current fiscal year versus our budget plus the balance sheet as of July 1^st. A summary of the last fiscal year was also reviewed but the treasurer still has some work to do to finalize those numbers. That final summary will come back to the next meeting for business.

07.2 PSECC reported on their activity of a weekly vigil calling attention to the danger of war with Iran and urging people to contact their congressional representatives asking that they work to help prevent this from happening. They are also engaging with preparations for the Interfaith Immigration Solidarity walk in August.

07.3 YRE Committee is asking that Friends consider a contribution for the Kakamega Care Centre to help the extended families of orphans who return to those families at school vacation times. The money would be to purchase trees, soil amendments and instructions on care of those trees.

07.4 Landscape committee sent a written report about their activities. They have some money still in their budget that they will be spending to continue work on that project. Details are in the report that is attached to these minutes.

07.5 Ministry and Counsel: The written report of M&C was presented by the clerk of the committee. They would like some feedback on adult education activities that Friends would like to have in the future and what format those activities should take. They will be sending out a survey to get more information about Friends' preferences. The report is appended to these minutes.

07.6 Outreach committee gave a verbal report about planning that they are starting to do. They have already organized for our usual presence at the Canterbury fair and will be looking at having a similar presence at other opportunities. They would be happy to hear other ideas that Friends have for outreach activities.

07.7 Eighth Month Meeting for Business: Friends decided to skip having a meeting for business in Eighth month. In the absence of the current presiding clerk in Eighth month, the former clerk, Mark B will be available for a called meeting for business should need arise.

Meeting closed with brief worship purposing to meet again on the second First day of Ninth month.

Submitted by,		Accepted as the Approved Record,

/s/ Jennifer J. Smith, Recording Clerk		/s/ Richard Kleinschmidt, Presiding Clerk

Concord Monthly Meeting

Income and Expenses as of Sixth Month 30, 2019 [2]

(8⅓% of Fiscal Year 2020)
Concord Monthly Meeting Income & Expenses	2019-06-01 - 2019-06-30	FY 2020 Budget	Amount Remaining	% Budget
Income
Contributions	$5,120	$25,150	$20,030	20%
Interest Income	$0	$680	$680	0%
Rental Income	$100	$1,500	$1,400	7%
Solar Roof Lease	$0	$240	$240	0%
Total Income	$5,220	$27,570	$22,350	19%
Expenses
Program
Budget Committee	$0	$30	$30	0%
Hospitality	$0	$180	$180	0%
Library	$0	$90	$90	0%
Ministry & Counsel	$0	$225	$225	0%
Outreach
Outreach - Other	$0	$355	$355	0%
Website Expenses	$64	$280	$216	23%
Total Outreach	$64	$635	$571	10%
Peace, Social & Earthcare Concerns	$0	$600	$600	0%
Youth & Religious Education	$0	$300	$300	0%
Total Program	$64	$2,060	$584	3%
Property
Building Maintenance	$0	$600	$800	0%
Debt Service	$0	$3,806	$3,805	0%
Donation in Lieu of Taxes	$0	$500	$500	0%
Electricity	$83	$1,000	$917	8%
Grounds	$0	$100	$100	0%
Insurance	$157	$2,000	$1,843	8%
Replacement Reserve Expense	$400	$4,800	$4,400	8%
Snow Removal	$0	$2,000	$2,000	0%
Supplies - Bldg. & Maintenance	$0	$200	$200	0%
Wood Pellets	0	$1,680	$1,680	0%
Total Property	$641	$18,685	$16,044	4%
Support
AFSC [3]	$130	$1,565	$126	8%
Dover Quarterly Meeting	$0	$10	$10	0%
FCNL [4]	$0	$150	$140	0%
Friends Camp [5]	$0	$300	$280	0%
FWCC [6]	$0	$65	$60	0%
Interfaith Council [7]	$0	$50	$0	0%
NEYM [8] - Equalization Fund	$0	$290	$275	0%
NEYM - General Fund	$508	$6,090	$641	8%
NH Council of Churches [9]	$0	$75	$75	0%
Woolman Hill [10]	$0	$230	$220	0%
Total Support	$637	$8,825	$8,187	7%
Total Expense	$1,343	$27,570	$26,227	5%
Net Income	$3,878

NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.

Concord Monthly Meeting FY 2020

Accrual Basis Balance Sheet as of Sixth Month 30, 2019 [11]
Concord Monthly Meeting Balance Sheet	6^th Month 30, 2019
ASSETS
Current Assets
Checking/Savings
Checking 123410166	$13,756
Money Market 101049498	$6,593
Total Checking/Savings	$20,349
Other Current Assets
Prepaid Electricity	$9,917
Prepaid Expense - Other	$0
Prepaid Insurance	$944
Prepaid Wood Pellets	$100
Total Other Current Assets	$9,961
Total Current Assets		$30,310
Fixed Assets
Building	$466,455
Land (including new lot)	$144,400
Total Fixed Assets		$610,855
Total Other Assets - NH Community Loan Fund [12]		$21,550
TOTAL ASSETS			$662,715
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Building & Grounds Fund	$495
Friendly Assistance Fund	$1,000
Operating Reserve	$3,000
Solar Grant Funds	$1,209
Special Projects
Christine / Kakamega Care Centre	$503
Social Justice Fund	$869
Total Special Projects	$1,372
Total Current Liabilities		$7.076
Long-term Liabilities
Mortgage Loan 1	$18,920
Replacement Reserve	$37,069
Total Long-term Liabilities		$55,988
Total Liabilities			$63,065

NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.

Do we have the resources to support our obligations? YES

Variable Assets Less Current Liabilities and Replacement Reserve = $4,837

Current Liquidity Available
+ Total Current Assets	$30,310
+ Total NHCLF Loans	$21,550
Total Available Assets		$52,860
- Total Current Liabilities	($7,076)
- Replacement Reserve	($37,069)
- YTD Net Income	($3,878)
		($48,023)
= Net Unrestricted Funds: (if projected budget is achieved)		$4,837

Landscape Committee Report, 14^th Seventh Month 2019

Landscape Committee Report for Meeting for Business 7/14/19

The Landscape Committee's major work for the season is completed. The growth that will turn the plantings into a carpet will take more than one full growing season – so weeding continues. Please help!

Overall, our purchases closely aligned with our approved budget. See below. We expected to get only enough landscape timbers for the center portion of the front, but we got a great price on a bundle of 42 timbers, enough for all of the southern areas in front of the building. This was affordable because the plantings cost less than budgeted.

We have a remainder in the fund that we have reserved for loam that can be delivered and spread in the second half of the summer after the remaining landscape timbers are set in place. We expect to cover the loam with landscape cloth and the existing mulch to prevent weed growth as we make plans for improving the rest of the south side. If anyone has suggestions in that regard, please speak to members of the committee (Faith, Greg, and Pat).

We will have to see what funds can be made available for the next step. Since our plans are not yet developed we will not put that cart ahead of the horse.

Landscaping Budget Report
Item	Budget	Actual (to 2019-07-09)
Landscape Timbers	$172	$230
Ground-cover Plantings	$1,034	$783
Loam w/ 20% compost	$240	$236
Additional Loam, RR Ties, Bench for left section / rebar, Sprinkler, Timer, Fertilizer	$454	$232
Totals	$1,900	$1,481

Ministry and Counsel Committee Report, 14^th Seventh Month 2019

Ministry and Counsel Report

to Meeting for Worship with attention to Business

July 14, 2019

Ministry and Counsel spends a lot of its time working to develop programs for our Fourth Sunday series. Although the past year has had some rich programs, they are often not as well attended as our Meetings for Eating. We are looking to make the coming year as appealing as possible and have several possibilities:
1. Integrating a planned topic of discussion into the actual meal time and have a focused sharing. Probably only doing once a quarter so other meal times can remain as social.
2. Sending out a survey to get feedback on the kinds of topics that interest people as well as about specific topics.
3. Social concerns topics: For example we have had programs on Carbon Calculator; Green Burials; Janet Simmon on her Pilgrimage through Palestine; sharing on Climate Pilgrimage; Marion Baker’s ministry to women in East Africa (possibly have again after her next trip this winter). Other possibilities : Right Sharing of World Resources; Bridge of Friends to Cuban Friends (We now have Maggie Fogarty scheduled for September to speak about her experience with her children in Cuba).
4. Spiritual growth and sharing: For example we had programs on Meeting for Worship for Business as Spiritual practice; Dances of Universal Peace. Other possibilities: What is prayer? Mindful Mortality. Repeat of any of these?
5. We wonder which of these were especially well received, or if other topics might be a better fit. Do people prefer an informational presentation or worship sharing on topics? Or something experiential?
Women’s Prison Ministry – Elaine and Lynda are both approved to work in the Women’s Prison.
1. Another person is still under the clearness process
2. Contact Rob S or a member of Ministry and Counsel if interested.