CMM 2019-02-10

Minutes of Meeting for Worship for Conduct of Business

Concord (NH) Monthly Meeting of

the Religious Society of Friends

Second Month 10, 2019

Eleven Friends gathered and settled into a brief silence before considering monthly business.

02.1 Budget progress in this fiscal year was presented and commented on. The report of this and the balance sheet are attached to these minutes. There was a correction made to the way one expense decision made last month (on the support of the Kakamega Care Centre) was presented; that correction will be reflected when the report is finalized and posted.

02.2 Property committee had no report.

02.3 PSECC reported that it is active in trying to educate the wider community regarding relations with the Islamic community in NH. They are requesting a budget increase for an honorarium to a speaker. It was approved that the additional $250 they are requesting would come from our social justice fund. It was approved that any donations received at the event would be returned to the social justice fund. An additional report on their activities from the committee is appended to the minutes.

02.4 YRE committee is in the process of planning another community outreach focused on sustainable craft projects. They are also planning to make a more permanent display about the Meeting’s support of our Kenyan student at the Kakamega Care Center.

02.5 Outreach committee had no report.

02.6 Ministry and Counsel gave its report; some scheduling issues for use of the Meetinghouse were noted. Those will be worked out with our scheduling process which is handled through the Property committee. When this is finalized the report will be appended.

02.7 Data Protection and Privacy: The history of our policy on data privacy and protection was presented by our ‘web clerk’. Our current policy was read out and a suggested replacement policy based on one from Britain Yearly Meeting that was drafted by him was presented. Some concerns were shared by Friends present. Sara and Jonah are appointed to work with the web clerk on the details of how we provide this data protection. Friends are requested to look at the draft policy, preparing to discuss it at our next Meeting for Worship for Attention to Business in March.

[Post-Meeting background note: See our current policy at https://www.concordfriendsmeeting.org/ContactInformationForm [1], which is based on CMM Minute 2009-05-10#5.4 [2] and CMM Minute 2009-06-14#06.8 [3]. Draft versions of a possible data privacy policy [4] (based on Britain Yearly Meeting’s sample policy [5]) and data consent form [6] (based on Britain YM’s sample consent form [7]) are available for perusal and consideration. Also, please see “Best practices for engaging on digital media [8]” in Risk Reporter published by Church Mutual Insurance Company, our insurer.]

We closed with brief silence, purposing to Meet again for Business on 2^nd First Day of Third Month.

Submitted by,		Accepted as the Approved Record,

/s/ Jennifer J. Smith, Recording Clerk		/s/ Richard Kleinschmidt, Presiding Co-Clerk

Concord Monthly Meeting

Income and Expenses as of First Month 31, 2019 [9]

(66⅔% of Fiscal Year 2019)
Concord Monthly Meeting Income & Expenses	2018-06-01 - 2019-01-31	FY 2019 Budget	Amount Remaining	% Budget
Income
Contributions	$15,958	$25,271	$9,313	63%
Interest Income	$21	$680	$659	3%
Rental Income	$1,045	$1,380	$385	76%
Solar Roof Lease	$240
Total Income	$15,378	$27,331	$12,193	56%
Expenses
Program
Budget Committee	$21	$30	$9	71%
Hospitality	$78	$180	$102	43%
Library	$0	$50	$50	0%
Ministry & Counsel	$157	$175	$18	105%
Outreach
Website Expenses	$0	$280	($280)	0%
Outreach - Other	$274	$260	–$14	105%
Total Outreach	$274	$540	$266	51%
Peace, Social & Earthcare Concerns	$250	$300	$50	63%
Youth & Religious Education	$97	$300	$203	32%
Total Program	$877	$1,575	$698	56%
Property
Building Maintenance	$0	$600	$600	0%
Debt Service	$2,855	$3,806	$951	75%
Donation in Lieu of Taxes	$0	$500	$500	0%
Electricity	$667	$1,000	$333	67%
Grounds	$0	$100	$100	0%
Insurance	$1,162	$1,800	$638	65%
Replacement Reserve Expense	$3,840	$5,760	$1,920	67%
Snow Removal	$850	$1,900	$1,050	45%
Supplies - Bldg. & Maintenance	$100	$190	$90	53%
Wood Pellets	$1,178	$1,600	$422	74%
Total Property	$10,652	$17,256	$6,604	62%
Support
AFSC [10]	$992	$1,490	$498	67%
Dover Quarterly Meeting	$0	$10	$10	0%
FCNL [11]	$0	$140	$140	0%
Friends Camp [12]	$0	$280	$280	0%
FWCC [13]	$0	$60	$60	0%
Interfaith Council [14]	$50	$50	$0	100%
NEYM [15] - Equalization Fund	$0	$275	$275	0%
NEYM - General Fund	$3,752	$5,800	$2,048	65%
NHCADP [16]	$100	$100	$0	100%
NH Council of Churches [17]	$0	$75	$75	0%
Woolman Hill [18]	$0	$220	$220	0%
Total Support	$4,894	$8,500	$3,606	58%
Total Expense	$16,423	$27,331	$10,908	60%
Net Income	$841

NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.

Concord Monthly Meeting FY 2019

Accrual Basis Balance Sheet as of First Month 31, 2018 [9]
Concord Monthly Meeting Balance Sheet	1^st Month 31, 2019
ASSETS
Current Assets
Checking/Savings
Checking 123410166	$9,801
Money Market 101049498	$6,586
Total Checking/Savings	$16,387
Other Current Assets
Prepaid Electricity	$9,333
Prepaid Expense - Other	$64
Prepaid Insurance	$1,731

Total Other Current Assets	$11,128
Total Current Assets		$27,515
Fixed Assets
Building	$466,455
Land (including new lot)	$144,400
Total Fixed Assets		$610,855
Total Other Assets - NH Community Loan Fund [19]		$20,836
TOTAL ASSETS			$659,206
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Building & Grounds Fund	$1,976
Friendly Assistance Fund	$1,000
Operating Reserve	$3,000
Solar Grant Funds	$1,209
Special Projects
Christine / Kakamega Care Centre	$301
Social Justice Fund	$1,110
Total Special Projects	$1,411
Total Current Liabilities		$8.596
Long-term Liabilities
Mortgage Loan 1	$21,693
Replacement Reserve	$34,749
Total Long-term Liabilities		$56,442
Total Liabilities			$65,037
Equity
General Fund Balance	$549,811
Unrestricted Net Assets	$43,517
Net Income	$841
Total Equity			$594,169
TOTAL LIABILITIES & EQUITY			$659,206

NB. The Balance Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding.

Do we have the resources to support our obligations? YES

Variable Assets Less Current Liabilities and Replacement Reserve = $3,806

Current Liquidity Available
+ Total Current Assets	$27,515
+ Total NHCLF Loans	$20,836
Total Available Assets		$48,351
- Total Current Liabilities	($8,596)
- Replacement Reserve	($34,749)
- YTD Net Income	($841)
		($44,546)
= Net Unrestricted Funds:		$3,806

PSECC Report, Feb 10^th, 2019

The PSECC will present an event “Ask a Muslim Anything [20]”, with Robert Azzi [21], on Thursday, April 4^th, at 7:00 p.m. Kathy U is heading this. Light refreshments will be served. The meeting is asked to help to fund this event, as there are inadequate funds in the PSECC account. More planning will be needed for advertising the event. Next PSECC meeting will be February 18^th, at Havenwood.

Other ideas discussed as potential focus