Thirteen Friends gathered for meeting for worship to attend to business, in person and by Zoom. We opened with a brief period of quiet Worship.
Minutes of Fourth month 2023 [1] were approved as posted on the website with a dots and commas change and a more substantive change to the wording of our acceptance of Kathi’s resignation from the meeting. Friends were easy with the minutes with those corrections.
05.01 Property Committee is endorsing the Memorandum of Understanding with the Day Care Center that hopes to use our facility. A full plan for accoustic panels for the worship room will be provided to Finance Committee in the future. A full report [2] is attached.
05.02 The Preschool Program subcommittee has submitted a Memorandum of Understanding (MOU) with Deb Follansbee, the owner of the Preschool, who hopes to use our facility in the autumn. We approve this document and authorize the clerk to sign. A copy of the MOU [3] is attached.
05.03 Operations Statement: Our treasurer reported that we have one month to go on our budget and we have already come in with almost all of our income.
Total Income [4]: | $28,725.51 | |
---|---|---|
Total Expenses [5]: | $23,670.14 | |
Net Income [6]: | $5,055.37 |
05.04 Finance Committee reports that it is waiting to present our new budget as we’re anticipating entering into a lease agreement that may be generating as much as $3-7K. Finance requests that the meeting approves a continuing resolution to continue with the current budget until the new budget is approved. Friends approve this resolution.
05.05 PSECC shared a financial report on the Assylum Seekers Support Fund from the past months and told us about a few people in need of funds. As the committee is small, assistance from the meeting for fundraising and other activities will be needed in the future. A written report [7] is attached.
05.06 Nominating Committee offered a slate of nominees for the 2023-2024 year. Friends approve these nominations [8].
05.07 Pandemic Response Team (PRT): We appreciate the long, difficult work of the Pandemic Response Team and the presiding clerk suggests that it’s time to release these Friends from this work and find a new way forward with the meeting taking responsibility for creating guidelines. We will operate under our current guidelines [9] until we discern otherwise. We release these Friends from their service with heartfelt gratitude.
05.08 COVID Discernment: We entered into worship with the invitation to share what is on our hearts regarding Covid. We are concerned with the division it has caused in our meeting and our wider community. We have some very strong feelings about protecting ourselves and our meeting and we also have a sense that the rest of the world is opening up much more regarding Covid precautions.
Creating an oasis of safety has value and may be useful to some people, but is it time to ask people who are medically vulnerable to worship via zoom so that others may worship without masks? Is it time to remove the blanket restrictions? We hear appreciation for the PRT’s work and the tremendous responsibility they took on.
There is not unity among us regarding the vaccination mandate; some feel it’s important however we wonder if it is an unwelcoming stance as it has excluded people, particularly young children who were not able to receive vaccinations.
We feel pride and gratitude in the care our meeting has taken during the pandemic – the situation has changed and is it time for us to change? Many venues have discontinued their masking mandates. Are we focusing too much on the fear that we have around Covid? We hear that some Friends are more comfortable with masking than a vaccination mandate. What can public health mean in a faith community?
Several Friends have mentioned the sadness they feel about the issues brought about by Covid. We hear gratitude for the ability to join with the community via Zoom. We hope to begin discerning way forward at our next meeting.
After a brief time of quiet worship, Meeting adjourned, purposing to meet again on the Second Sunday of the Sixth Month of 2023.
Submitted by, | Accepted as the Approved Record, | |
/s/ Heidi Babb, Recording Clerk pro tem | /s/ Heidi Babb, Presiding Co-Clerk |
Concord Monthly Meeting Statement of Operations | 2022-06-01 – 2023-04-30 | Budget – FY 2022-23 | Budget Remaining | % of Budget Raised |
---|---|---|---|---|
Income | ||||
Contributions | $26,086 | $27,400 | $1,314 | 95% |
Grants | $0 | $0 | $0 | 0% |
Interest Income | $910 | $810 | ($100) | 112% |
Rental Income | $1,729 | $900 | ($829) | 192% |
Solar Roof Lease | $0 | $240 | $240 | 0% |
Total Income | $28,726 | $29,350 | $624 | 92% |
Expenses | % of Budget Spent | |||
Program | ||||
Finance Committee | $0 | $30 | $30 | 0% |
Hospitality | $57 | $100 | $43 | 57% |
Library | $26 | $140 | $114 | 18% |
Ministry & Counsel | $0 | $400 | $400 | 0% |
Outreach Committee | $20 | $175 | $155 | 11% |
Peace, Social & Earthcare Concerns | $0 | $150 | $150 | 0% |
Right Relations | $0 | $400 | $400 | 0% |
Website Expense | $148 | $1,000 | $852 | 15% |
Youth & Religious Education | $18 | $300 | $282 | 6% |
Total Program | $269 | $2,695 | $2,426 | 10% |
Property | ||||
Data Usage | $880 | $960 | $80 | 92% |
Debt Service | $3,806 | $3,805 | ($1) | 100% |
Donation in Lieu of Taxes | $0 | $500 | $500 | 0% |
Electricity | $916 | $1,000 | $84 | 92% |
Grounds | $30 | $100 | $70 | 30% |
Insurance | $2,636 | $2,890 | $254 | 91% |
Maintenance | $1,276 | $1,180 | ($96) | 108% |
Replacement Reserve Expense | $3,493 | $3,810 | $318 | 92% |
Snow Removal | $1,460 | $1,600 | $140 | 91% |
Supplies - Bldg. & Maintenance | $150 | $250 | $100 | 60% |
Wood Pellets | $1,319 | $1,200 | ($119) | 110% |
Total Property | $15,965 | $17,295 | $1,330 | 92% |
Support | ||||
AFSC [11] | $1,491 | $1,640 | $149 | 91% |
Dover Quarterly Meeting | $0 | $10 | $10 | 0% |
FCNL [12] | $0 | $157 | $157 | 0% |
Friends Camp [13] | $0 | $314 | $314 | 0% |
FWCC [14] | $0 | $68 | $68 | 0% |
Interfaith Council [15] | $50 | $50 | $0 | 100% |
NEYM [16] - Equalization Fund | $0 | $314 | $314 | 0% |
NEYM - General Fund | $5,896 | $6,491 | $595 | 91% |
NH Council of Churches [17] | $0 | $75 | $75 | 0% |
Woolman Hill [18] | $0 | $241 | $491 | 0% |
Miscellaneous Expenses | – | – | – | – |
Total Support | $7,436 | $9,360 | $1,924 | 79% |
Total Expense | $23,670 | $29,350 | $5,680 | 81% |
Net Income | $5,055 |
NB. The Income & Expenses Sheet was created with two decimal points, which were removed for readability, the cents being unimportant to the overall understanding. This can have the effect of throwing off any given sum by a dollar due to compounded rounding. — Prepared by Greg Heath and Chris Haigh.
Concord Monthly Meeting Balance Sheet | 4th Month 30, 2023 | ||
---|---|---|---|
ASSETS | |||
Current Assets | |||
Checking/Savings | |||
Checking | $24,218 | ||
Granite State Cr Union Savings | $10 | ||
Money Market | $6,605 | ||
Total Checking/Savings | $30,832 | ||
Accounts Receivable | |||
Accounts Receivable | $0 | ||
Total Accounts Receivable | $0 | ||
Other Current Assets | |||
Prepaid Electricity | $5,085 | ||
Prepaid Wood Pellets | $604 | ||
Prepaid Insurance | $1,987 | ||
Total Other Current Assets | $7,675 | ||
Total Current Assets | $38,507 | ||
Fixed Assets | |||
Building | $466,455 | ||
Land (including new lot) | $144,400 | ||
Total Fixed Assets | $610,855 | ||
Other Assets | |||
Granite State Credit Union CD | $3,023 | ||
Total NH Community Loan Fund [20] | $24,869 | ||
Total Other Assets | $27,892 | ||
TOTAL ASSETS | $677,255 | ||
LIABILITIES & EQUITY | |||
Liabilities | |||
Long-term Liabilities | |||
Mortgage Loan | $9,723 | ||
Total Long-term Liabilities | $9,723 | ||
Total Liabilities | $9,723 | ||
Equity | |||
General Fund Balance | |||
Land & Building Fund | $610,855 | ||
General Fund Balance – Other | ($6,058) | ||
Total General Fund Balance | $604,797 | ||
Temp. Restricted Net Assets | |||
Donor Restricted Funds | |||
Asylum Seekers Support Fund (ASSF) | $2,037 | ||
Mindful Mortality | $725 | ||
Social Justice Fund | $303 | ||
Solar Grant Fund | $1,209 | ||
Total Donor Restricted Funds | $4,274 | ||
Meeting Temp. Restricted Funds | |||
Friendly Assistance Fund | $950 | ||
Replacement Reserve | $52,455 | ||
Total Meeting Temp. Restricted Funds | $53,405 | ||
Total Temp. Restricted Net Assets | $57,679 | ||
Net Income | $5,055 | ||
Total Equity | $667,532 | ||
TOTAL LIABILITIES & EQUITY | $677,255 |
Property committee is endorsing the Child Care Program Memo of Understanding that has been drafted and circulated with the following amendment in the section on the owner's dog. “If at some point a person who is highly allergic to dog dander comes to Meeting and has difficulty as a result, we will have to reconsider welcoming a dog in the classrooms and fellowship space. The Meeting’s need in this regard will have to take precedence.”
We are planning to do the acoustic panels in the worship space sometime in the summer or fall. Planning, pricing and budgeting for this will happen in the next few months and the budget for the new fiscal year will then need to be amended by the Meeting if it seems to be the right time to incur this expense.
An updated Facility Use Policy was approved after review. Thanks to Greg H for working diligently to improve this document that is vital for making our space available to the wider communities of which we are a part.
- Jennifer Smith
Present were Sara Smith, Anne Saunders and Wendy Lapham. Regrets from Mark Barker and Kathi Connors who had other commitments.
Sara Smith went over the receipts from the Love’s Gonna Carry Us concert, which provided a net sum of $670 for the Asylum Seekers Support Fund. Cash donations of $349 were received during the concert for a total of $1019. The UU church of Concord held a plate donation in the fall which raised $557.50. In combination with other donations, the fund totaled $2,036 as of April 30, 2023.
PSECC was grateful for the success of the Love’s Gonna Carry Us concert, which brought in donations not only through the concert itself but through refreshment/cookie sales plus a generously donated percentage of the revenue from books and CDs that Annie Patterson and Peter Blood sold that evening.
Sara detailed two pressing needs for the Asylum Seekers Support Fund and a third case involving an individual still hoping to find a lawyer to take his case pro bono. As there are hefty filing fees involved in an asylum application, he will still need assistance even if a lawyer provides legal assistance for free.
The first two cases are ongoing and include a commitment to pay legal fees for one individual with an outstanding debt of $2,500 for which the lawyer has been patiently waiting.
In the second case, a Cameroonian family whose case is familiar to PSECC needs support for some ongoing expenses required to remain in the good graces of the authorities.
After some discussion, PSECC is allocating $2,000 of the Asylum Seekers Support Fund as follows (names and identifying information are left out to preserve the privacy of those involved):
The committee will be considering the possibility of a Fall concert or other arts event and investigating potential performers and venues given the enthusiastic response to the April 16 concert.
Recognizing the PSECC committee is now small in number, we will be reaching out to Meeting members and attenders to assist us in any fundraising or other committee activities going forward – and we pledge to be available also to those in the Meeting with special projects for which we could be of help.
- Respectfully submitted by Anne Saunders on behalf of PSECC on May 4, 2023
We enter into this Memo of Understanding (MOU) prior to agreeing to a formal lease so that the parties can have reasonable assurances regarding mutual intentions.
EO = Ex Officio; IC = Initial Convener
Clerk Heidi Babb
Recording Clerk Jennifer Smith
Treasurer Chris Haigh
Recorder Paula Werme
Bookkeeper Greg Heath
Email Announcements
Finance Committee
Library Committee
Ministry and Counsel
Nominating Committee – (initial year)
Outreach Committee
Property Committee
PSECC (Peace, Social & Earthcare Concerns)
Solar Committee – Ad Hoc
Technology Committee – Ad Hoc
Website Committee
Youth Religious Ed Committee
Clerks Consultation Committee
(discerned by Clerks)
Child Care Assistants
(Discernment by YRE & NEYM
background check)
NEYM Hospitality Hosts and Helpers
First Day School Teachers
(Discernment by YRE Committee)
AFSC Corporation (for NEYM)
(Discernment by NEYM Nominating Committee)
AFSC-NH Support Committee
(Discernment by AFSC-NH Program)
AFSC-Northeast Region Executive Committee (NEREC)
(Discernment by AFSC-NEREC, AFSC-SNC, AFSC Board)
Beacon Hill Friends House Dover Quarter Representative
(Discernment by Dover Quarterly Meeting)
Greater Concord Interfaith Council Representatives (GCIC)
(Discernment by Ministry & Counsel – up to 3 reps.)
FCNL–NH Group
Links:
[1] https://www.concordfriendsmeeting.org/2023-04-09_CMM_Minutes
[2] https://www.concordfriendsmeeting.org/2023-05-07_CMM_Minutes#PropertyCommittee
[3] https://www.concordfriendsmeeting.org/2023-05-07_CMM_Minutes#MOUforOutdoorChildCareCenter
[4] https://www.concordfriendsmeeting.org/2023-05-07_CMM_Minutes#TotalIncome
[5] https://www.concordfriendsmeeting.org/2023-05-07_CMM_Minutes#TotalExpense
[6] https://www.concordfriendsmeeting.org/2023-05-07_CMM_Minutes#NetIncome
[7] https://www.concordfriendsmeeting.org/2023-05-07_CMM_Minutes#PSECCReport
[8] https://www.concordfriendsmeeting.org/2023-05-07_CMM_Minutes#Nominations
[9] https://www.concordfriendsmeeting.org/InPersonMeetingGuidance
[10] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-OperationsFY2023asof2023-04-30forMay2023.xlsx
[11] https://www.afsc.org/
[12] https://www.fcnl.org/
[13] https://www.friendscamp.org/
[14] http://fwcc.world/
[15] https://www.greaterconcordinterfaithcouncil.org/
[16] https://neym.org
[17] http://nhchurches.org/
[18] http://woolmanhill.org/
[19] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-AssetsFY2023asof2023-04-30forMay2023.xlsx
[20] https://www.communityloanfund.org/
[21] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-PropertyCommitteeReport2023-05-07.docx
[22] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-PSECC-Report-2023-05-07.docx
[23] https://www.concordfriendsmeeting.org/sites/all/files/documents/MOU-forOutdoorChildCenterMemoOfUnderstandingVer.4.1-2023-05-07.docx
[24] https://www.concordfriendsmeeting.org/sites/all/files/documents/CMM-Nominations2023-2024approved2023-05-07.docx